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SalaryPosition Summary
Tthe Administrative Clerk provides general administrative and housekeeping duties to enable the office to function smoothly.
Essential Duties and Responsibilities
Tthe Administrative Clerk provides general administrative and housekeeping duties to enable the office to function smoothly.
Essential Duties and Responsibilities
- Preparing engagement letters to be sent out to clients
- Preparing labels for US Government Client and FedEx
- Occasionally dropping off packages to FedEx
- Preparing reports
- Copying and scanning
- Preparing internal and minor external correspondence
- Updating and transferring current client information to the word processing folder
- Assisting in the preparation of outgoing correspondence to clients
- Answering all incoming calls
- Logging all incoming/outgoing mail
- Preparing outgoing mail; occasionally take mail to the post office
- Distributing incoming mail and faxed documents to the appropriate staff
- Adding postage for outgoing mail and logging postage expenses
- Updating and monitoring the Equipment Log
- Restocking bathrooms and ensuring their tidiness
- Restocking all printers and copiers with paper and ink as needed
- Cleaning the refrigerators and ensuring the cleanliness of the kitchen
- Filing all documents in the library and for the partners
- Opening and closing the office daily
- Assist in maintaining office supply purchase lists
- Assist in making, rescheduling and confirming appointments
- Request governmental and non-profit contracts
- Ensure original engagement letters, confirmations and client representation letters are obtained and filed
- Update, maintain and distribute weekly staff whereabouts document to partners
- Collect timesheets and invoices, semi-monthly, and agree to time in billing system; distribute to partner
- Upkeep of office plants
- Weekly update of main conference room calendar
- Ensuring that the auditing and consulting staff is given the necessary tools including laptops, printers and calculators to do their jobs
- Ensuring that all IT related problems are eliminated as quickly as possible through our IT consultant
- Provide additional clerical assistance to all firm personnel
- Other duties as directed by partners and office administrator
