Administrative Associate - Nursing Office

Description

Work where every moment matters.

Every day, over 35,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here.  We invite you to become part of Connecticut’s most comprehensive healthcare network. 

Charlotte Hungerford Hospital is a 122-bed, general acute care community hospital located in Torrington, Connecticut, that serves as a regional health care resource for the 100,000 residents of Litchfield County and Northwest Connecticut.  CHH offers personalized attention from an expert team of caregivers and physicians that utilize advanced technology and clinical partnerships in a convenient, safe and comfortable patient environment.

POSITION SUMMARY/PURPOSE

Performs, generates and completes various administrative/secretarial duties for the Vice Presidents and CEO as well as other Division Directors and/or Managers as needed. Provides and performs secretarial, administrative and clerical support services such as preparing correspondence in final form, scheduling appointments, maintain files and taking minutes at associated meetings and CQI committees.

ESSENTIAL FUNCTIONS:

• Types memorandums, policies, committee minutes, manuals, letters, forms, procedures and other general typing as directed, initiating documents and correspondence as appropriate.
• Arranges appointments and meetings; coordinates meeting and agenda materials.
• Opens and routes incoming mail; distributes correspondence and other material to department staff.
• Maintains established departmental policies and procedures, objectives, quality improvement program, safety, environmental and infection control standards.
• Promptly answers telephone, routes callers, takes messages and provides routine information to callers.
• Participates in administrative staff meeting and attends other meetings as assigned.
• Performs related duties such as photocopying, as well as other duties assigned.
• Makes travel and lodging arrangements directly or through travel agencies.
• Establishes and maintains files and records on an ongoing basis.
• Orders office supplies as necessary.
• Establishes and maintains files and records on an ongoing basis.
• Participates in special projects as assigned and performs all other related duties as assigned.
• Displays and upholds CHH core values of dignity, compassion, service excellence, community and integrity.
• Consistently demonstrates caring for patients, for one another, and for the organization they are part of, and contributes to building trust, pride and camaraderie. 
• Serves as a support for the Policy and Procedure Committee and provides ongoing support to Policy Tech 

JOB KNOWLEDGE, SKILL REQUIREMENTS, AND DESIRED ATTRIBUTES

• Knowledge of Microsoft word, excel, outlook and other systems required.
• Excellent customer service skills, ability to work both independently and within a team setting.
• Exceptional organizational and multi-tasking skills.
• Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest trends in field of expertise.

Qualifications

EDUCATION

• High School Diploma or GED required. Associates Degree preferred.

EXPERIENCE

• The job requires 3-5 years of job related experience.
• Knowledge of general office procedures, secretarial and computer knowledge required.   

We take great care of careers.

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth.  Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children.  We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance.  Every moment matters.  And this is your moment.