Administrative Associate

Primary Purpose:

TheAdministrative Associate – Operations is to provide administrative support to their respective department. Works independently under limited supervision and many times with a sense of urgency, performs advanced and highly complex administrative/clerical functions. The position will also provide support as needed to other departments.

This position is located in Hackberry, LA.Transportation Worker Identification Credentials (TWIC) is required.

Responsibilities/Duties:

• Maintain a positive attitude and support all tenants of the Cameron LNG’s Culture Wheel
• Process purchase requisitions for Operations, and Marine departments with a strong focus on budget and funds remaining
• Monitor and process monthly invoices for Operations, and Marine departments with a strong focus on purchase order funds remaining
• Monitor and process payroll invoicing for Operations contract staff with a strong focus on contract rates (including vacation/sick time, travel and miscellaneous allowances)
• Coordinate meetings and manage conference rooms (including placing lunch orders for meetings)
• Monitor/Track raw materials usage and invoicing for Operations
• Make redline changes to Ops procedures
• Support Operations leadership with monitoring and management of annual budget.
• Compose memos, form letters, reports, documents, and other daily tasks as required
• Assists with maintenance of files and records
• Maintain schedules and makes travel arrangements for Operations team members.
• Coordinates and/or takes lead responsibility on special projects requiring advanced skills.
• Uses business applications software and peripheral equipment (e.g., complex databases, advanced presentation graphics, detailed spreadsheets using original formulas, operates fax machines, copy machines, etc.). Ability to self-train when software applications are updated, revised and/or superseded.
• Process expense reports.

Performs other duties as assigned

Qualifications:

Education:

Experience:

• Minimum of seven (7) years as an Administrative Associate, or similar position, required.
• Plant-specific experience strongly preferred.
• SAP experience strongly preferred

Skills/ Knowledge/ Abilities:

• Must be highly proficient in MS Office Suite. Must be strong in Excel (working with formulas and pivot tables)
• Power BI (creating dashboards/reports) preferred.

• Advanced computer skills
• Concur experience strongly preferred.

• Familiar with the operation of office machines (printers, faxes, computers, calculators, data scanners)

• Self-starter with ability to work strategically with minimal direction
• Able to remain calm and effective in emergencies. Understands and deals comfortably with a sense of urgency
• Able to communicate fluently in English
• Knowledge of business English, spelling, and grammar sufficient to write and edit business materials
• Ability to maintain confidentiality of sensitive information
• Strong attention to details
• Must be able to deal with a team of Operators and have the ability to shift focus while ensuring all tasks are completed well and in a timely manner.

Physical Requirements:

• Must be able to sit at a desk and operate a computer for extended periods of time
• Must be willing to travel for trainings and meetings as required
• Some light lifting will be required

*Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined per Company policy.