Administrative Assistant

Are you looking for more than just a job? Do you want to have a voice and feel a sense of belonging? At ICW Group, we hire innovative people who consistently adapt, grow and deliver. We believe in hard work, a fun work environment, and embracing creativity that only comes about when talented people collaborate to develop solutions. Our mission is to create the best insurance experience possible.
Headquartered in San Diego with regional offices located throughout the United States, ICW Group has been named for seven consecutive years as a Top 50 performing P&C company offering the stability of a large, profitable and growing company combined with a small-company entrepreneurial spirit. Our purpose-driven ethos provides team members with opportunities to contribute, develop, and belong.
The Administrative Assistant will provide basic to moderately complex administrative support to the Underwriting - Service Center of Excellence department. This position exists to facilitate efficient and effective operations and a superior customer experience.
This position requires working onsite Monday - Friday from 8AM-5PM.
WHAT YOU WILL DO
Coordinate department appointments, meetings and events

• Receives and screens visitors and telephone calls, and notifies appropriate personnel ensuring timely connection and friendly service.
• Arranges meetings, schedules appointments and orders appropriate supplies necessary.
• Makes travel arrangements for department personnel or hosted visitors as required.
• Prepares and distributes communication, agendas and meeting materials under the direction of the meeting/event owner. Maintains minutes or records of attendance as requested.

Provide program/project support for assigned department initiatives

• Maintains calendars and project plans for department initiatives.
• Provides program and materials distribution and tracking.
• Composes and distributes correspondence, documents, reports, presentations, and other materials. Ensures accuracy of content and timely reproduction as appropriate.
• Collects and verifies data, and conducts simple analyses.
• May create, maintain, and update various information databases or other technology tools.

Assist with department financial management

• Reviews monthly budget and prepares variance reports for department leadership as requested.
• Generates and reconciles purchase orders and invoices for department spend.
• Conducts monthly department credit card reconciliation and creates expense reports.
• Prepares check requests, assists with department Team Member expense reports, and provides other budget/financial assistance as requested.
• Collects information, drafts proposed spend and works closely with department leadership to prepare budget.

Perform record keeping and department operations duties

• Responds to general inquiries concerning department activities in accordance with established policies and procedures.
• Establishes and maintains record keeping and filing systems; classifies, sorts and files correspondence, records and other documents.
• Opens, sorts, prioritizes and distributes mail on a daily basis.
• Maintains inventory and orders supplies and other items on behalf of department.

WHAT YOU BRING TO THE ROLE

• High School Diploma or GED required.
• Associates degree from a two-year college with a major or emphasis in Business Administration or related field is a plus.
• Minimum 1 year of experience in an administrative position using Microsoft Office Suite and encompassing program/project support responsibilities; or equivalent combination of education and experience.

KNOWLEDGE AND SKILLS

• Experience and/or education in business mathematics and administrative processes, budgeting or other areas involving working with numbers and data.
• Ability to effectively present information to coworkers and supervisors on a one-on-one basis and to organize information in a presentation is required.
• Proficient in Microsoft Word, Excel, PowerPoint and Visio.

COMPENSATION
The hourly range listed for this position, $16.2420 to 25.6123, is exclusive of fringe benefits and potential bonuses. If hired at ICW Group, your final base salary compensation will be determined by factors such as skills, experience and/or education. In addition, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer. We typically do not hire at the maximum of the range in order to allow for future and continued salary growth. We also offer a substantial benefits package outlined below.
WHY JOIN ICW GROUP?

• Challenging work and the ability to make a difference
• You will have a voice and feel a sense of belonging
• We offer a competitive benefits package, with generous medical, dental, and vision plans as well as 401K retirement plans and company match
• Bonus potential for all positions
• Paid Time Off with an accrual rate of 5.23 hours per pay period (equal to 17 days per year)
• 10 paid holidays throughout the calendar year
• Want to continue learning? We'll support you 100%

ICW Group is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. ICW Group will not discriminate against an applicant or employee on the basis of race, color, religion, national origin, ancestry, sex/gender, age, physical or mental disability, military or veteran status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other characteristic protected by applicable federal, state or local law.
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