Administrative Assistant

DEPARTMENT: Administration

SUPERVISOR: Executive Vice President, Finance & Operations

Boys & Girls Clubs of Greater Augusta is offering an exciting opportunity for the right person to join our dynamic, forward-thinking team. We rely on the dedication of caring team members to provide a safe, nurturing environment for kids to learn and grow. Our staff are educators, coaches, artists, mentors, community leaders and ambassadors. Are you ready to join a team of passionate individuals who are working to make a difference in the lives of kids in our community?

The Administrative Assistant performs administrative and advanced project management duties for the EVP, Finance & Operations and other members of the executive leadership team. Prioritizes and handles heavy work volume and handles routine matters to minimize interruptions and enhance efficiency of assigned executives. Will be involved in work for projects and tasks related to the Finance and Operations departments. Handles a high level of confidentiality with assigned work. Must be technology savvy in navigating duties efficiently and timely. May supervise the work of others. This position requires strong initiative and a high level of autonomy due to working under very minimal supervision.

KEY ROLES & ESSENTIAL JOB RESPONSIBILITIES

• Manages the EVP, Finance & Operations calendar, including scheduling meetings, appointments and travel arrangements while exercising discretion in committing time and evaluating needs.
• Assists and supports the EVP, Finance and Operations and other members of the executive leadership team in preparing for meetings; to include electronic scheduling; keeping track of meeting progress and follow-up items; and preparing and revising correspondence and other documents, as necessary.
• Alerts the EVP, Finance & Operations of upcoming commitments and responsibilities, time sensitive and priority issues and ensures appropriate follow-up.
• Assists the EVP, Finance & Operations in the development of PowerPoint presentations and project communication tools, reports, documents, agendas and other special projects.
• Attends meetings as assigned and takes notes of discussion; prepares drafts and summaries of meeting minutes and stores appropriately.
• Tracks the progression of department projects and communicates that to the EVP, Finance & Operations regularly.
• Assists EVP, Finance & Operations and other members of the executive leadership team with special projects and other duties as assigned.
• Encourages BGCGA “Rules of Engagement” and incorporates into day-to-day interactions with staff.

RELATIONSHIPS:

• Internal: Maintains close, daily contact with the EVP, Finance & Operations and other members of executive leadership.
• External: Maintains contact as needed with external community groups, schools, members' parents and others to assist in resolving problems.

EDUCATIONAL QUALIFICATIONS & SKILLS

• High School Diploma or GED required
• College Degree preferred or equivalent experience and knowledge
• 3 years prior experience supporting an executive leader
• Highly proficient in Microsoft Office, particularly Word, Excel, and PowerPoint
• Experience using Canva design software preferred
• Highly detail oriented with exceptional organization and time management skills
• Outstanding writing, editing, and proofreading skills
• Ability to take the initiative, anticipate needs, and exercise sound judgement

ENVIRONMENT & WORKING CONDITIONS

Work is performed in our Program Services Center-Administrative offices. Travel between BGCGA Branches, schools and community sites is required

DISCLAIMER

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. You may be asked to perform other related duties and responsibilities as needed. You will be required to complete a criminal record check as a condition of employment.