Administrative Assistant

The United States Courts for the Sixth Circuit is seeking a detail-oriented Administrative Assistant to join our dynamic team.

The Administrative Assistant provides administrative and technical support for multiple departments, including Human Resources, Project Management Office, and Space and Facilities. The major responsibilities and duties of this position include the following:

• Provide administrative support and participate in special projects for multiple departments.
• Assist in researching, developing, and recommending policies or procedures. Maintain reference materials.
• Maintain and monitor electronic records. Track and enter time-sensitive data. Maintain data, logs, tracking forms, spreadsheets, and databases; prepare statistics and reports; gather data for management review and draft reports.
• Perform office reception duties, including answering telephones and greeting in-person visitors. Answer routine questions and direct callers or visitors to appropriate department or person and assist processing mail.
• Assist with inventory/property management including review and enter deliveries into database and tag furniture/equipment.
• Assist with HR activities related to recruitment, onboarding/offboarding, orientation, records maintenance, background checks, payroll, and time & attendance. Track and process a variety of human resources and payroll actions. Facilitate new hire processes.
• Provide information regarding human resources policies and procedures. Perform duties related to benefits including respond to routine benefits questions and resolve benefits issues.
• Coordinate the Facility Access Card program including issuing identification cards and adhering to internal controls protocols.
• Administer chambers' law clerk and intern/extern transition process. Coordinate with chambers and other court units.
• Assist with events, activities, and training programs.

• Required: Outstanding accuracy and attention to detail. Good customer service skills with ability to interact professionally/ tactfully. Ability to communicate effectively both orally and in writing. Ability to research and respond to requests promptly. Ability to multi-task and meet established deadlines. Ability to maintain strict confidentiality, demonstrate sound ethics and judgment, and handle confidential and sensitive materials. Ability to work independently, self-organized. Proactive, problem-solving approach. Knowledge of Microsoft Office 365. Lifting up to 25 pounds may be required.

• Preferred: Minimum of two years of administrative support experience or bachelor's degree. Experience in a court, government agency, legal, or equivalent environment.

• Compensation*: $47,584 - $77,363 (CL 25) *Salary commensurate with qualifications
• Benefits: Employer subsidized health and life insurance plans. Dental, vision, flexible spending accounts, long-term care plans available. Eligibility for Public Service Loan Forgiveness Program and mass transit subsidies. On-site fitness center. Federal retirement entails a pension plan (FERS-FRAE) and employer-matching Thrift Savings Plan (similar to a 401K). Retirees may carry insurance plans into retirement while paying the same premiums as employees. Visit www.uscourts.gov/careers/benefits to learn more about the Judiciary's competitive benefits.
• Work/Life: Annual time off - 13 vacation days, 13 sick leave days, and 11 paid holidays. Vacation days increase to 20 days after three years and to 26 days after fifteen years. Hybrid telework schedule may be available.

Travel for this position is required. The selected candidate is provisionally hired pending results of background investigation and fingerprinting. This position is subject to updated background investigations every five years. Applicants selected for an interview must complete the Optional Background Information section on the Judiciary's application. Employees are required to adhere to the Judicial Code of Conduct for Judicial Employees. For citizenship requirements, visit www.uscourts.gov/careers. Electronic Fund Transfer for payroll direct deposit is required. Positions with the U.S. Courts are at-will, excepted service appointments, and may be terminated with or without cause by the Court. The Court reserves the right to modify the conditions of this announcement, or to withdraw the announcement for any reason without notice.

Please submit a single PDF application packet, including (1) a cover letter addressing your qualifications and experience in relation to the job duties described above and how you learned of the position, (2) a current resume, to the Director of Human Resources via our online application system. Position is open until filled; preference given to applications received by December 10, 2023. Virtual interviews available.