Administrative Assistant

This is a part time (1500 hours) position with the Office of Risk Management. The primary role of this position is to monitor and track countywide safety programs and maintain and update program records, using a variety of tools to ensure compliance. Coordinate, schedule and track safety meetings, inspections, assessments and training. Assist with presentation and training delivery. Plan, create and publish social media content.

Summary

Under minimal supervision, support the county wide safety program to ensure employee safety and meet regulatory compliance.

Knowledge, Skills and Abilities

• Maintains and updates county wide health and safety programs.
• Compiles, organizes, and reconciles the county’s AED program data from various sources. Maintains and prepares exception and summary reports.
• Maintains statistics on information relating to program services, activities, and participants.
• Performs data entry and utilizes a variety of office automation equipment and applicable software applications, to originate/prepare records, documents, notices, reports, tables, and correspondence.
• Performs administrative tasks to facilitate the operation to include database applications, reviewing documentation for accuracy/completeness and preparing correspondence.
• Answers inquiries from contracted vendors and county employees relative to program-related regulations and procedures as well as requests for service.
• Supports established safety committees providing technical and administrative program functions.
• Establishes and maintains files and records in support of county wide safety programs.

Minimum requirements

• Ability to operate computer equipment and software applications related to program assignment. Ability to communicate effectively, both orally and in writing.
• Ability to deal tactfully, effectively and equitably with people and maintain effective working relationships with others.
• Ability to attend meetings or perform other assignments at locations outside the office, if necessary.
• Considerable knowledge of Google Suite, Microsoft Office.
• Strong communication skills, both written and verbal.

Minimum Qualifications

• High School Graduation
• Minimum 3 years of experience working in a fast-paced office environment.

Please email your resume to rmhojn33@aacounty.org.