Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to join our team. In this role, you will play a key part in ensuring our projects run smoothly by managing and coordinating project documents.  Our company prides itself on its collaborative environment and commitment to quality, and we are looking for someone who shares these values.

• Execute job set up using Corporate ERP systems.
• Review and communicate discrepancies in job contract related documents to the Department Manager.
• Coordinate, manage, and electronically file all project correspondence/documents, including emails, RFI’s, shop drawings/submittals, letters, memos, and meeting minutes in accordance with company policy and procedures.
• Assist Project Manager with submittals, drawings, project controls, client communication, production and cost tracking.
• Handle monthly job billing, both AIA and non-AIA projects, in coordination with the Project Manager.

• Experience with Corporate ERP systems is preferred.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to manage and coordinate multiple projects and tasks simultaneously.
• Experience with AIA and non-AIA project billing is a plus.