Administrative Assistant - Pef

At Popular, we offer a wide variety of services and financial solutions to serve our communities in Puerto Rico, United States & Virgin Islands. As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; this is why we value their diverse skills, experiences and backgrounds.
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Over 8,000 people in Puerto Rico, United States and Virgin Islands work at Popular.
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PEF Accounting
The Administrative Officer assists in all areas of operations of the PEF Accounting Unit and supports the management team by analyzing and coordinating office services such as staffing, expense management, and vendor management.
The individual will have a certain level of interaction with internal parties (sales, legal and compliance) and external parties (customers, vendors) and should be able to communicate well both orally and in writing, as well as arrange their work utilizing tools such as MS Excel and office equipment.
In this position, you will:

• Analyze procedures and workflows of a division or program to improve its effectiveness
• Perform vendor onboarding by managing the approval of vendor contracts, SLAs, negotiate fees/pricing, etc. to address business unit's considerations
• Assimilate data into effective and efficient communication reports, delivering concise, accurate, and timely reports on operations data and metrics
• Research and respond to inquiries from unit management, customers, and other stakeholders (auditors, legal, compliance, etc.)
• Organize events and perform various administrative functions (business travel arrangements, answer phones, copy, scan, file, distribute mail and packages, order supplies, etc.)
• Perform special project as needed
• Support the accounting department with various functions (Data Entry and customer communication)

To be considered, you will need:

• High School Diploma required, Associate's Degree Preferred
• Minimum 3 years related experience
• Computer proficiency in MS Word, Excel, PowerPoint, and Outlook
• Excellent verbal and written communications skills
• Strong interpersonal, follow-up skills
• Detail-oriented, with an ability to thrive in a highly collaborative environment
• Take initiative, think outside-the-box, and effectively manage priorities
• Must be able to thrive in a fast-paced, ever-changing environment
• Strong time-management skills
• Must be a team player

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.
If you have a disability and need assistance with the application process, please contact us at asesorialaboral@popular.com. This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide reasonable accommodations. Any other correspondence will not receive a response.
As a leading financial institution in the communities we serve, we reaffirm our commitment to always offer essential financial services and solutions for our customers, including during emergency situations and/or natural disasters. Popular's employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.
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Popular is an Equal Opportunity Employer
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