Address
Form of workPosting Details
Posting Summary
Working Title
Administrative Assistant - Office of Student Life
Role Title
Admin and Office Spec III
Role Code
19013-SW
FLSA
Nonexempt
Pay Band
03
Position Number
283W1084
Agency
J. Sargeant Reynolds Community College
Division
J. Sargeant Reynolds Community College (Div)
Work Location
Henrico - 087
Hiring Range
Maximum hiring rate: $18.56, based on related experience.
Emergency/Essential Personnel
No
EEO Category
N-No EEO-4 Reporting
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Wage employees are eligible to work 29 hours per week or less, or not to exceed 1,500 annually. Actual work hours will be dependent upon college needs.
Sensitive Position
No
Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia's capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
The Administrative Assistant for the Office of Student Life will initiate and track all expenses of purchase orders via eVA, ChromeRiver travel expenses, etc., manage the office small purchase card, and reconcile monthly reports. Engage in ongoing follow up as necessary to resolve budget concerns, to meet financial deadlines, and ensure vendor payments are handled efficiently. Work with vendors, Shared Services, and college officials to gather information, explore options, secure services as approved and ensure processing for timely payment. This position will also provide front desk coverage, receive visitors and respond to questions at Student Life Center and/or Reynolds Gymnasium as assigned. Engage in appropriate timely follow up and provide written and/or oral responses to students and families. Administer check in process to assigned spaces including Student Life Center and/or the Reynolds Gymnasium. Manage and check the Student Life email and voicemail regularly, and respond in a timely manner. The Administrative Assistant will also assist with marketing efforts to include but not limited to compiling the weekly student email, entry of events Reynolds calendar, creating print and digital content, etc. Review and approve flyers for posting, and regularly monitor Student Life bulletin boards at the Parham Road campus. Participate in campus activities and events as assigned by supervisor and assist with other projects assigned by supervisor.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Considerable knowledge of administrative and office support functions. Ability to communicate effectively in both orally and in writing. Must have strong professional and interpersonal skills demonstrated through interactions in person and on the telephone. Possesses a strong customer-focused and solution-oriented mindset. Ability to work independently on appropriate tasks and well within team settings; and work cooperatively with internal and external stakeholders. Demonstrated independent ability to utilize strong decision-making and organizational skills required to manage office activities; to plan complicated activities and effectively troubleshoot concerns. Considerable skills and proficiency in personal computers and the latest computing tools inclusive of Microsoft Office Suites software (Word, Excel and PowerPoint). Demonstrated ability to develop and maintain spreadsheets, databases and webpages. Ability to learn, grasp and execute new concepts, processes and electronic systems. Ability to work in a fast-paced environment and to manage multiple priorities successfully.
Additional Considerations
Demonstrable skills and proficiency with Canva and/or social media platforms. Demonstrable experience successfully working with multi-generational and diverse populations. Prior event, program, and/or project planning. Demonstrable experience working in a college environment.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
This position may be asked to conduct work assignments on any of the college's campuses.
Posting Detail Information
Posting Number
WGE_1846P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
02/22/2024
Job Close Date
03/08/2024
Open Until Filled
No
Agency Website
www.reynolds.edu
Contact Name
Email
employment@reynolds.edu
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/70733
Posting Summary
Working Title
Administrative Assistant - Office of Student Life
Role Title
Admin and Office Spec III
Role Code
19013-SW
FLSA
Nonexempt
Pay Band
03
Position Number
283W1084
Agency
J. Sargeant Reynolds Community College
Division
J. Sargeant Reynolds Community College (Div)
Work Location
Henrico - 087
Hiring Range
Maximum hiring rate: $18.56, based on related experience.
Emergency/Essential Personnel
No
EEO Category
N-No EEO-4 Reporting
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Wage employees are eligible to work 29 hours per week or less, or not to exceed 1,500 annually. Actual work hours will be dependent upon college needs.
Sensitive Position
No
Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia's capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
The Administrative Assistant for the Office of Student Life will initiate and track all expenses of purchase orders via eVA, ChromeRiver travel expenses, etc., manage the office small purchase card, and reconcile monthly reports. Engage in ongoing follow up as necessary to resolve budget concerns, to meet financial deadlines, and ensure vendor payments are handled efficiently. Work with vendors, Shared Services, and college officials to gather information, explore options, secure services as approved and ensure processing for timely payment. This position will also provide front desk coverage, receive visitors and respond to questions at Student Life Center and/or Reynolds Gymnasium as assigned. Engage in appropriate timely follow up and provide written and/or oral responses to students and families. Administer check in process to assigned spaces including Student Life Center and/or the Reynolds Gymnasium. Manage and check the Student Life email and voicemail regularly, and respond in a timely manner. The Administrative Assistant will also assist with marketing efforts to include but not limited to compiling the weekly student email, entry of events Reynolds calendar, creating print and digital content, etc. Review and approve flyers for posting, and regularly monitor Student Life bulletin boards at the Parham Road campus. Participate in campus activities and events as assigned by supervisor and assist with other projects assigned by supervisor.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Considerable knowledge of administrative and office support functions. Ability to communicate effectively in both orally and in writing. Must have strong professional and interpersonal skills demonstrated through interactions in person and on the telephone. Possesses a strong customer-focused and solution-oriented mindset. Ability to work independently on appropriate tasks and well within team settings; and work cooperatively with internal and external stakeholders. Demonstrated independent ability to utilize strong decision-making and organizational skills required to manage office activities; to plan complicated activities and effectively troubleshoot concerns. Considerable skills and proficiency in personal computers and the latest computing tools inclusive of Microsoft Office Suites software (Word, Excel and PowerPoint). Demonstrated ability to develop and maintain spreadsheets, databases and webpages. Ability to learn, grasp and execute new concepts, processes and electronic systems. Ability to work in a fast-paced environment and to manage multiple priorities successfully.
Additional Considerations
Demonstrable skills and proficiency with Canva and/or social media platforms. Demonstrable experience successfully working with multi-generational and diverse populations. Prior event, program, and/or project planning. Demonstrable experience working in a college environment.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
This position may be asked to conduct work assignments on any of the college's campuses.
Posting Detail Information
Posting Number
WGE_1846P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
02/22/2024
Job Close Date
03/08/2024
Open Until Filled
No
Agency Website
www.reynolds.edu
Contact Name
employment@reynolds.edu
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/70733
