Administrative Assistant - Notice/Lien Services Group

Description:
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Job Summary:* The Administrative Assistant provides full clerical support to the Notice/Lien Department, including sorting and distributing department mail, obtaining notary signatures, printing documents and document review.
Essential Responsibilities:

• Process & distribute department correspondence, mail daily
• Coordinate printing, signing/notarizing, and scanning of lien documents
• Manage lien waiver inboxes; review & obtain signatures/notary on documents
• Process FedEx, registered mail, etc. for notice & lien services
• Assist department with filing, serving & tracking lien documents as needed; working interdepartmentally to complete tasks
• Assist with project setup, data entry, and project verification duties
• Review documents for accuracy and obtain all necessary signatures
• Complete project system updates
• Asist with payment bond investigations
• Generate departmental reports, gather information when needed
• Contact clients via phone to verify information as needed
• Provide prompt & extraordinary client service
• Coordinate a variety of administrative tasks simultaneously
• Participate & contribute to department rocks, projects, and process improvements
• Collaborate interdepartmentally
• Other duties as assigned

Requirements:
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Competencies*

• Professional demeanor
• Detail-oriented
• Ability to multi-task & prioritize in a fast-paced environment
• Strong verbal and written communication skills
• Supportive, team player
• Deadline driven

Education, experience, certifications

• Associate’s degree preferred
• 1 year of administrative experience in a professional office environment or any combination of education and experience

Job Type: Full-time

Pay: $20.00 - $22.00 per hour