Administrative Assistant - Minute Taker/Recording Secretary

The City of Delafield is seeking a qualified individual to serve as a municipal Minute Taker/Recording Secretary for several Committees, Commissions and/or Councils. This is presently a shared position with a combined total attendance of up to six meetings per month. The current opening would be expected to attend at least two meetings per month, with the potential to attend more based on the availability of the position’s counterpart. The position is primarily an evening position with the expectation of in-person attendance. Total hours for this position, including meeting attendance and minute preparation, will average between 15-20 hours per month for the combined positions. Minutes must be typed, revised, and submitted to the Clerk’s Office for posting. Minutes must be taken in accordance with the municipal minute templates provided and the requirements of the Wisconsin State Statutes. The qualified applicant must be able to write a complete and accurate record of the meeting, including meeting date, time, and location; who was in attendance; a summary of the discussions for all agenda items; and a record of all official votes taken and motions passed. The experience or knowledge of minute-taking for business meetings in a municipality or other government entity such as a school district, is highly recommended. Knowledge of parliamentary procedure is highly desirable; however, the City of Delafield will train an otherwise qualified applicant. Pay rate will range between $25-$30 per hour and is dependent upon qualifications and experience.

A qualified applicant must:

• Have a high school diploma or GED and moderate experience working in a clerical support position, or equivalent combination of education and experience.
• Be a strong writer with the ability to consistently employ proper grammar, spelling, and punctuation.
• Have the ability to summarize audible conversations into written statements accurately and succinctly.
• Demonstrate a strong background in written communication.
• Be professional, punctual, and reliable.
• Successfully adhere to deadlines.
• Work well independently.
• Be proficient with Microsoft Office.
• Have a personal computer or must complete minutes in the City offices.

How to apply: Visit the “Jobs” section of the City of Delafield website to apply online or download the City of Delafield Employment Application and submit via email to deputyclerk@ci.delafield.wi.us. You may also mail your completed application to the Clerk’s Office at the address below. A resume and cover letter must be included as part of the application process.

City of Delafield

Clerk’s Office

500 Genesee Street

Delafield, WI 53018

Phone: (262) 646-6220

Email: deputyclerk@ci.delafield.wi.us

Link to: CITY OF DELAFIELD - JOBS

The City of Delafield is an Equal Opportunity Employer.

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Evening shift
• Monday to Friday

Ability to Relocate:

• Delafield, WI 53018: Relocate before starting work (Required)

Work Location: In person