Administrative Assistant

Are you interested in joining a cross-disciplinary design firm that is one of the most respected throughout the United States and around the world? With over 900 awards and projects of significance and impact, Sasaki is a dynamic environment for personal growth, contribution, and learning.
Sasaki is a 300+ person, world-class planning and design firm with a dynamic creative culture and a reputation and body of work that spans nearly 70 years, working throughout the United States and internationally from our offices in Boston, Massachusetts; Denver, Colorado; Brooklyn, NY; and Shanghai, China. We are currently seeking an Administrative Assistant to join our Boston, MA office. If you think you can add something special to our team and our practice, we would love to hear from you.
Role Description:
The successful candidate will be responsible for a range of office cultural and logistical support to ensure the smooth day-to-day running of the Sasaki Boston office. The successful candidate will be self-motivated, enthusiastic to work across a variety of office departments, and able to manage their time while being flexible to address needs as they arise.
Key Responsibilities:
•Experience booking travel, including international travel, and the capability to troubleshoot
last-minute travel emergencies across offices.
•Coordinate visa and passport needs for international business travel.
•Manage expense reporting.
•Track and maintain professional registrations and memberships.
•Prepare and modify documents, including project correspondence and reports.
•Coordinate client and internal meetings, including catering needs.
•Share receptionist responsibilities with team.
•Work with our PMO team to offer administrative support for weekly internal meetings
Qualifications:
•Excellent written and oral communications skills.
•Exceptional customer service skills.
•Ability to multitask.
•Notary Public is a plus.