Address
Form of workPosition Type:
Secretarial/Clerical/Administrative Asst. to Director
Date Posted:
5/10/2023
Location:
District WideCOVINGTON INDEPENDENT PUBLIC SCHOOL DISTRICT
POSITION VACANCY
POSITION: ADMIN. ASSIST TO A DIRECTOR - EXCEPTIONAL CHILDREN
SCHOOL/PROGRAM: SPECIAL EDUCATION - INSTRUCTIONAL SUPPORT
DATE POSTED: MAY 10, 2023
APPLICATION DEADLINE: POSITION WILL BE FILLED AS SOON AS POSSIBLE
QUALIFICATIONS:
KNOWLEDGE OF:
ABILITY TO:
JOB GOAL:
PERFORMANCE RESPONSIBILITIES:
RESPONSIBLE TO: Director(s) of Exceptional Children
CONTRACT: 235 Days
SALARY: $139.30/daily @ 0 experience
APPLICATION PROCEDURE:
An Equal Opportunity Employer
08-2324-000
Secretarial/Clerical/Administrative Asst. to Director
Date Posted:
5/10/2023
Location:
District WideCOVINGTON INDEPENDENT PUBLIC SCHOOL DISTRICT
POSITION VACANCY
POSITION: ADMIN. ASSIST TO A DIRECTOR - EXCEPTIONAL CHILDREN
SCHOOL/PROGRAM: SPECIAL EDUCATION - INSTRUCTIONAL SUPPORT
DATE POSTED: MAY 10, 2023
APPLICATION DEADLINE: POSITION WILL BE FILLED AS SOON AS POSSIBLE
QUALIFICATIONS:
- Have a high school diploma; and
- Four years of responsible secretarial experience involving the use of word processing and recordkeeping software.
- Preference of an associates (or higher) degree.
KNOWLEDGE OF:
- Modern office practices, procedures and equipment.
- Recordkeeping and report writing techniques.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- District organization, operations, policies and objectives.
- Oral and written communication skills.
- Applicable section of Kentucky Administrative Regulations and other applicable laws.
- Interpersonal skills using tact, patience and courtesy.
- Telephone techniques and etiquette.
- Managing budgets and invoices.
- Managing Medicaid Billing.
- Microsoft Office Suite
- Infinite Campus (preferred knowledge of special education components).
- Munis
- EzMed
- eSchool Mall
ABILITY TO:
- Perform secretarial and administrative assistance duties.
- Read, interpret, apply and explain rules, regulations, policies and procedures.
- Work independently with little direction.
- Establish and maintain effective working relationships with others.
- Meet schedules and time lines.
- Prepare reports by gathering and organizing data from variety of sources.
- Work confidentially with discretion.
- Analyze situations accurately and adopt an effective course of action.
- Communicate effectively both orally and in writing.
- Work efficiently with many interruptions.
- Make arrangements for meetings and conferences.
- Maintain a variety of files, records and logs.
- Plan and organize work.
- Provide work direction to others as assigned.
JOB GOAL:
- Perform a wide variety of specialized and responsible secretarial and administrative support duties for a Director or other high-level administrator; organize and coordinate office activities and communications to assist the administrator with assigned areas of responsibility.
PERFORMANCE RESPONSIBILITIES:
- Perform a wide variety of specialized and responsible duties independently in support of functions delegated to an assigned Director or other high-level administrator; interpret and apply rules and regulations as appropriate; perform duties to assist the administrator with administrative detail as appropriate.
- Coordinate communication between the administrator and District personnel, students, educational institutions, vendors, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems.
- Research, review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.
- Prepare and maintain a variety of records, logs and files including information of a confidential nature; maintain confidentiality of information and records.
- Schedule meetings, conferences and appointments for assigned administrator; maintain administrator's calendar.
- Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions.
- Coordinate and compile Board Agenda materials.
- Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations.
- Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents.
- Receive, process and route mail; order, issue and maintain department supplies, forms and equipment.
- Monitor office workflow and assure compliance with established time lines, procedures and standards of quality.
- Perform related duties as assigned.
RESPONSIBLE TO: Director(s) of Exceptional Children
CONTRACT: 235 Days
SALARY: $139.30/daily @ 0 experience
APPLICATION PROCEDURE:
- Complete the online application at: https://covington.kyschools.us .
- In-district applicants complete the Internal application and apply to the posting.
- Out-of-district applicants complete the Classified application and apply to the posting.
- Please direct questions about the online application process to Aisha Payne at aisha.payne@covington.kyschools.us or 859-392-1014.
- For information regarding the position contact Sarah Graman at sarah.graman@covington.kyschools.us or Susan Paster-Richard at susan.pastor-richard@covington.kyschools.us .
- All applications will be evaluated and screened.
An Equal Opportunity Employer
08-2324-000
