Address
Form of workPrimary responsibilities include supporting the management team, maintaining calendars, scheduling meetings/appointments, arranging domestic and international travel, preparing expense reports, maintaining communication with, and providing information to internal and external stakeholders; and organizing and preparing monthly/quarterly presentations. Other duties may be assigned as needed, including event planning and project management.
RESPONSIBILITIES:
- Maintain calendars, schedule meetings and appointments.
- Arrange domestic and international travel, including preparation of international travel documents/itineraries, if necessary, and in accordance with the company's current Travel Policy and Procedures.
- Coordinate details of on- and off-site department and team meetings and other events. Manage catering needs for appropriate functions.
- Review reports, slide decks, communications, and check against project deadlines.
- Prepare expense reports for Leadership Team utilizing the company's electronic expense report program, Concur.
- Compose, copy, and distribute routine correspondence and memoranda, reports, documents, and assist in the preparation of department/corporate presentations by compiling and preparing materials as needed.
- Set up, organize, automate, and maintain correspondence files and other departmental records so that they are easily retrievable.
- Receive visitors at the front desk.
- Retrieve, sort, and deliver mail to departments and individual recipients.
- Assist with replenishing and maintaining break stations, ordering, and distributing office supplies.
- Create processes and procedures to streamline work.
- Adhere to all company policies, procedures and business ethics codes while focusing on safety and best practices.
- Perform other duties as assigned.
QUALIFICATIONS:
- Minimum of three (3) to five (5) years of administrative support experience with duties having included administrative and clerical procedures.
- Strong proficiency with MS Office Suite programs (MS Word, Excel, PowerPoint, and Outlook)
- Experience with databases and maintaining on-line shared systems.
- Is dependable, detail-oriented and organized.
- Has operated in a dual reporting structure.
- Performs in a professional manner and maintains competency and a positive attitude in a fast-paced work environment. Works well under pressure.
- Possesses the ability to handle a multitude of projects simultaneously, including independent projects, and conflicting priorities as necessary.
- Can interface smoothly and effectively with all levels of stakeholders. Can build rapport with other associates to support and increase interdepartmental cooperation.
- Has excellent written and verbal communication skills and is highly skilled and experienced in using discretion regarding confidential matters.
Sisecam Resources LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Sisecam Resources LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
