AddressBETA Group is looking for an experienced Administrative Assistant for our growing engineering firm. We have an opportunity for an energetic and driven individual who possesses excellent organizational, written and oral communication skills. The ideal team member is reliable, flexible, results oriented, committed to providing excellent customer service, optimistic, a team player, an out of the box thinker and a problem solver who is always looking for ways to improve processes.
Key Responsibilities:
- Greet and screen incoming visitors
- Answer, screen and direct incoming calls
- Sort and distribute daily mail and package deliveries
- Handle outgoing mail and overnight mail services (FedEx)
- Forward incoming documents and assist with outgoing faxes
- Maintain organization, order and neatness of the office’s general areas
- Coordinate with building management for maintenance, repair, or other issues
- Track and maintain adequate inventory of office supplies, order, organize and store supplies
- Sign out and track field equipment
- Contact vendors for preventative maintenance or service (copiers, vending machines, postage meter)
- Track usage of office American Express requests and reconcile monthly
- Maintain and organize the central files, set-up new project folders, periodically archive projects, maintain off-site storage
- Coordinate webinars, including webinar set-up, conference rooms, food orders, room
- set-up and clean-up
- Assist with contract preparation, formatting & maintaining electronic contract files, coordinate and obtain certificates of insurance
- Collect and enter vacation requests / schedules and update outlook calendar
- Coordinate with HR Department on updated / required employee notices, organize and maintain office bulletin board
- Organize and coordinate office food drives, charity collections etc.
Basic Qualifications:
- Education: High School diploma or equivalent required.
- Tech Savvy: Proficiency in Microsoft Office Suite is a must
- Communication Skills: Strong verbal and written communication skills.
- Team Player: Capacity to work both independently and as part of a team.
- Organized and Detail-Oriented: Proactive, well-organized, efficient, detail-oriented, and adaptable.
If you're ready to take on this challenging yet rewarding role and become a key contributor to our thriving employee-owned company, we want to hear from you. Join us at BETA and help shape the future of our dynamic team!
BETA Group, Inc., a multi-office Engineering firm, was established in 1982 and has grown to become a regional leader in the fields of GIS/Asset Management, Transportation, Civil/Site Engineering, Environmental Engineering, Structural Engineering, Landscape Architecture, and the Environmental Sciences. Due to our continued growth for over 30 years, we have immediate openings for professionals ready to accelerate their career track.
BETA has offices in Lincoln, RI; Norwood, MA; Worcester, MA; Hartford, CT; Manchester, NH; and Chicopee, MA and employs a staff of over 170 including Engineers, Scientists, Planners, Landscape Designers, Technicians and Construction Managers. BETA is an AA/EOE Employer and offers an exceptional compensation package including accrued vacation, medical, dental, 401k, life insurance, flexible spending accounts and ESOP options.
