Administrative Assistant

Administrative Assistant

Job Description Summary:

As an Administrative Assistant for WinField United, your responsibilities include coordination and administrative support for one or more vice presidents plus other team members. This job might be a good fit for you if you’re focused on getting great results, but you don’t forget to enjoy your work along the way, if you are driven to succeed and will always go the extra mile for your group and you are outgoing and positive. In addition, you own what you do and are great at whatever you put your mind to and you believe that by being hands-on and getting sucked in, nothing is impossible!
In return for your dedication, we offer you career growth and development opportunities, a tight-knit community of colleagues whom you’ll join in working hard, in a friendly fast paced culture. We offer a fun, dynamic environment with a great growth company. From the very start of your career here you can make a real impact – both on the customers you support and on the company.

Job Description:

Your main duties include:

• Achieving excellent customer service by proactively supporting your group and customers in person and over the phone
• Meeting coordination, video conferences, and coordinate employee moves/onboarding
• Travel management (flights, hotels, car rentals, etc.) through Concur system
• Managing calendars, multiple schedules, and e-mail inboxes
• Tracking of departmental expenses (includes assistance with monthly expense reports through Concur system)
• Manage information flow in a timely and accurate manner
• Assisting in creating and proofing communications and presentations in Microsoft Power Point
• Maintaining and organizing file management systems
• Compiling survey data and tracking metrics
• Coordinating internal and external meetings including project management for larger internal events
• Creating and maintaining departmental reports and records and customer requested reports; compiling other weekly reports
• Ensuring timely handling of invoices and payments in the Ariba system

Experience-Education (Required):

• High School diploma or equivalent.
• 3 or more years office/administrative experience
• Previous experience supporting senior level executives. 
• Previous event management experience
• Travel experience
• Advanced computer skills, including exceptional abilities in Microsoft Word, PowerPoint, Outlook, Sharepoint and/or One-Drive, and Excel

Competencies-Skills (Required):

• Excellent verbal and written communication skills.
• Ability to work collaboratively with multiple disciplines.
• Ability to work independently and as part of a team.  
• Ability and willingness to learn new applications and processes.
• Must be agile and adept at multi-tasking and changing directions quickly.
• Must be able to prioritize workload from multiple managers as well as consistently follow-up and complete assignments.
• Strong customer orientation and attention to detail.
• Must have solid experience using Microsoft office tools
• Ability to learn and lead others in setting up webinars by using Zoom, Microsoft Teams and other tools

Experience-Education (Preferred):

• 4 year degree
• 5+ years related experience in the Agriculture Industry.

Competencies-Skills (Preferred):

• Experience with SharePoint administration

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.