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Form of workJob Description
We are looking for an Administrative Assistant for our client in Thomson. You will play a crucial role in ensuring the smooth and efficient operation of the office. This individual will provide comprehensive administrative support to various departments and executives, handling a wide range of tasks with professionalism and confidentiality.
Responsibilities:
- Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate team members and providing timely responses when necessary.
- Coordinate meetings, appointments, and travel arrangements for executives and team members, including booking flights, hotels, and transportation as needed.
- Maintain calendars, schedules, and agendas, ensuring that deadlines are met and conflicts are resolved effectively.
- Prepare and distribute documents, reports, presentations, and other materials for meetings, conferences, and special events.
- Assist with the organization and coordination of company events, including conferences, seminars, and employee gatherings.
- Handle administrative tasks such as filing, photocopying, scanning, and faxing documents, ensuring that information is organized and accessible.
- Order office supplies and equipment, monitor inventory levels, and liaise with vendors to ensure timely delivery and competitive pricing.
- Assist with the onboarding of new employees, including preparing paperwork, scheduling orientations, and coordinating training sessions.
- Maintain confidentiality of sensitive information and adhere to company policies and procedures at all times.
- Collaborate with colleagues and team members to support departmental goals and initiatives as needed.
Qualifications:
- Proven experience as an Administrative Assistant, executive assistant, or in a similar role is preferred.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Attention to detail and a high level of accuracy in all tasks and communications.
- Ability to work independently with minimal supervision while also contributing positively to a team-oriented environment.
- Discretion and integrity when handling confidential information and sensitive matters.
- Flexibility to adapt to changing priorities and responsibilities as needed.
- A positive attitude, proactive approach, and willingness to learn and grow in the role.
Benefits:
- Medical, dental, and vision insurance
- Life insurance
- PTO
- 401(k) with company match
Salary:
- $18 per hour
All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law.
EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).
