Administrative Assistant

About us

The Chippewa Falls Area Chamber of Commerce is an independent, non-profit and our mission is to improve the quality of life in our community by providing leadership to coordinate, support and promote the business interests of our membership. We are in the business of helping our local business community flourish. The continued development of Chippewa Falls’ business community is incredible, and we work every day to create new opportunities for our members. As times change, we are fluid to fit the needs of our members. From creating new digital marketing opportunities to forming new versions of networking events and searching for solutions to business struggles, we continue to be a support system for our members.

The Administrative Assistant is responsible for providing administrative and clerical services, and general office support to ensure effective and efficient operations of the Chamber. As a member-based organization, the function and success of our membership are key to our mission of providing benefits that allow our businesses to network, connect, grow, and thrive.

Duties & Responsibilities:

• Provide front line general reception duties for the Chamber and Visitor Center, including answering the phone, and managing the general email inbox
• Assist with accounts payable, accounts receivable and monthly billings
• Provides general office administration and bookkeeping, including: assisting with membership billing /dues, composing invoices, and mail/email statements, ordering and maintaining office supplies and equipment and managing relationships with members and outside vendors
• Maintain and update Chamber’s database, Personify (training provided), invoicing, tracking membership due dates, marketing member businesses , entering new member data and managing data to ensure accuracy
• Manage the Chamber Buck$ gift certificate program
• Coordinate conference room reservations and room set up/tear down
• Maintain organization/filing systems, paper and digital files
• Prepare and distribute documents for meetings (agendas, minutes, financials)
• Provide general support to Chamber members and staff

Minimum Qualifications:

• Minimum 20 hours per week, varying hours Monday-Friday between 8am to 5pm
• Experience with Microsoft Office and Quickbooks accounting software
• Exceptional verbal and written communication
• Organizational skills, including work prioritization and attention to detail
• Ability to organize, prioritize, manage multiple projects and work independently
• Must exhibit a friendly, positive attitude and be a team player
• Possess excellent organizational and time management skills
• Cash handling and balancing
• High school diploma/GED

Preferred Qualifications:

• 2-3 years of previous experience in an administrative role or office/professional environment (not for profit experience a plus)

Job Type: Part-time

Pay: $17.00 - $21.00 per hour

Expected hours: 20 – 25 per week

Schedule:

• Choose your own hours
• Day shift
• Monday to Friday

Work Location: In person