Administrative Assistant #00283

Title:Administrative Assistant #00283

State Role Title: Administrative and Office Specialist III

Hiring Range: $31,886 - $52,000

Pay Band: 3

Agency: Virginia Department of Agriculture

Location: HARRISONBURG LAB-OFFICE

Agency Website: www.vdacs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Agriculture and Consumer Services' Office of Laboratory Services provides high quality veterinary diagnostic laboratory services to Virginia livestock producers and animal industries and is seeking an individual to serve as Administrative Assistant at the Harrisonburg Regional Animal Health Laboratory location. Daily duties include correctly entering on average 50 submissions into the laboratory database system, interacting with clients submitting samples in person and via phone and email, placing orders, processing and distributing delivered supplies, and filing completed cases. Other duties include collecting of fees, depositing funds, purchasing equipment, reviewing travel documentation, preparing referral forms, maintaining files and records, properly handling and processing laboratory samples, maintaining client information and confidentiality, and utilizing various computer software.

Minimum Qualifications

Experience in a similar position requiring office management, data entry, and strong customer service duties; additional coursework or experience in business administration; familiarity with laboratory, veterinarian or medical terminology and procedures; understanding of agricultural practices; proficiency in using various computer software; and knowledge of state policies regarding standard business/financial practices. Ability to communicate effectively with the public and to work with fellow employees in a professional and courteous manner; engage in teamwork to solve problems and communicate solutions; quickly and accurately enter data; interpret and follow policies and procedures; organize and purchase supplies and equipment; and exceptional skill in database management. Effective analytical and organizational skills, exceptional customer service, and excellent English oral and written communication skills with proper use of grammar and punctuation will be needed.

Additional Considerations

A combination of related education, training and experience indicating possession of the preceding knowledge, skills, and abilities to include knowledge of business administration. Current/recent experience working in a position that involves data entry and extensive customer service.

Special Instructions

You will be provided a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Final candidate must successfully complete a fingerprint-based criminal background check.
If you have been affected by DHRM Policy 1.30 Layoff, and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Contact Information

Name: Human Resources

Phone: 804-371-8577

Email: hr.vdacs@vdacs.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.