Administrative Assistance Trainee, Distribution & Networks – Summer/Fall 2024

Our Emerging Talent Programs, which includes Interns, Trainees, and Finance Rotational Associates, offer unique opportunities for students, recent graduates, and emerging talent to work alongside the teams that come together to create movies, TV shows, and other great experiences. These seasonal, paid assignments provide meaningful and productive work that allows you to build on your experience and develop your skills further. You will be provided with challenging tasks, real-world experience, and many educational and social networking opportunities.

This Summer/Fall Trainee position is from May/June through December 13th and all candidates must be able to work 40 hours a week, Monday through Friday in the specified location. This position is ideal for recent graduates or entry-level talent interested in jump-starting their career in a particular field. A hybrid work structure may or may not be available.

DEPARTMENT DESCRIPTION:

SPE’s Networks & Distribution group handles all distribution for the company’s television and home entertainment divisions. The group is responsible for the physical and digital distribution of film, television and other content to all media and retail platform. We are searching for an Administrative Assistance Trainee who is comfortable handling these types of tasks and is interested in this kind of career path.

RESPONSIBILITIES:

• Coordinate in-person and virtual meetings, often across multiple time zones
• Greet and direct guests within the office
• Coordinate travel arrangements, including flights, accommodations, and transportation for both domestic and international trips
• Process invoices (Ariba) and expense reports (Concur)
• Onboard personnel
• Updating databases and lists
• Proofread, edit documents/emails
• Review scripts and provide coverage/feedback
• Maintain conference rooms, liaising with facilities and AVS as needed
• Ordering office supplies
• Assist in the coordination and execution of special projects, events, and initiatives

QUALIFICATIONS:

• Interest in administrative assistant duties and a career path in this direction
• Strong command of Microsoft Office suite. Adept at quickly learning new processes and technology (i.e. Concur and Ariba)
• Exceptional interpersonal, verbal, and written communication skills
• Must be comfortable handling confidential information and interacting with high-level executives
• Ability to work well under pressure, meet deadlines, manage multiple projects/competing priorities, and maintain a sharp focus in a fast-paced corporate environment

The anticipated base salary for this position is $22/hour. This role may also qualify for comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.