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The Prince George's County State's Attorney's Office is seeking qualified and motivated applicants to fill an Administrative Aide IV, grade G-19 vacancy within the Executive Administrative Aide/Scheduling division.
About this Position:
This is highly responsible senior-level administrative/secretarial work in which this incumbent applies a broad knowledge of the functions of County government. The scope of duties requires a greater degree of independent judgment. The incumbent coordinates a variety of diverse functions/activities. Work performance is evaluated in terms of accuracy and timely completion of projects and assignments.
What You'll Do:- Schedule and coordinate appointments, meetings, and conferences to be chaired and/or attended by State's Attorney.
- Maintain and monitor State's Attorney's appointment calendar.
- Assist with critical tasks related to Communications and/or Community Affairs to support administration priorities.
- Assemble and maintain a filing system to enable materials to be retrieved as needed.
- Receive calls from the general public, victims, and witnesses.
- Transcribe highly specialized legal terminology and phrases used in the legal profession.
- Prepare legal documents pertaining to the preparation of criminal trial cases.
- Provide administrative support to the Human Resources Manager and other members of the Executive Team.
- Monitor the due dates and completion of Performance Appraisals.
- Notify supervisors of upcoming PPAs that are due.
- Performs tasks and duties assigned that may not be listed explicitly in the position description, but are within the general, occupational category and responsibility level typically associated with the incumbent's work class.
- Applicants must be permanent classified service County employee who has worked at least nine (9) months in the Administrative Aide III classification with Prince George's County Government; or
- Possess an Associate's degree in Business Administration, Public Administration, Secretarial Science, or closely related field; and,
- Two (2) years of advanced technical secretarial and administrative experience, which includes:
- Working with the public, office management, and operational activities using standard secretarial/administrative practices and procedures, systems, and equipment;
- Advanced knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams, etc.);
- Ability to compose and prepare routine correspondence, perform basic mathematical skills, maintain appointment calendars, and the ability to process and interpret data;
- Strong problem-solving skills and analytical skills;
- Must have exceptional attention to detail;
- Strong organizational, time management, and prioritization skills, and,
- Commitment to upholding strict confidentially codes
PREFERRED QUALIFICATIONS:
- Prior work experience in an office setting and previous experience and knowledge performing responsibilities such as calendar management accounting for daily meetings and calls are preferred.
- Comprehensive knowledge and experience utilizing Microsoft Office - Word, Excel, Outlook and PowerPoint and Kronos Electronic Timekeeping System.
- Ability to create and edit various memoranda and business communications.
- Ability to maintain a professional image with face-to-face contact with division staff, County Government Officials, vendors, and the public.
- Ability to exercise professional approach and deportment on telephone communications, including routing calls, written correspondence, email, etc., are required.
- The ability to take the initiative, use good judgment, exercise independent decision-making and have customer service skills are also preferred.
EXAMINATION:
Applicants who meet the minimum qualifications will be invited to participate in an online examination to demonstrate proficiency in administrative duties and computer software programs. Applicants must pass the online proficiency examination to be considered for this position.
Location: 14735 Main Street, Suite M3403, Upper Marlboro, MD 20772
All applicants may be required to complete a competency exercise as a part of the interview process.
Work Environment: The incumbent typically works in an office setting.
DURATION OF ELIGIBILITY: Candidates will be selected from a temporary register of eligible candidates, which will become effective approximately four (4) weeks after the closing date. Once a selection has been made, the register will expire.ELIGIBILITY TO WORK: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to show and verify authorization to work in the United States.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/e-verify.
Internal Applicants: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a not qualified rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Employment Type: Probationary FT
