Accounts Receivable/Billing Coordinator

We're in search of a dedicated Accounts Receivable Billing Coordinator to enhance our finance team. Your main task will involve extracting data from our internal systems to formulate both weekly and monthly billing for our clients in the logistics and warehousing sector. You'll also support our collections process. We expect you to have a strong grasp of Excel, complete daily operations with precision, and maintain excellent communication skills for seamless teamwork and compliance with company policies.

ESSENTIAL FUNCTIONS:

1. Accurately and promptly create fulfillment and work order/material invoices.

2. Ensure efficient communication with internal team members and daily customers for seamless billing operations.

3. Work in tandem with the Account Manager to rectify any billing discrepancy issues.

4. Uphold professionalism and proper work conduct during all interactions with customers and Billing Department colleagues.

5. Verify the precision of daily, weekly, and monthly customer billing addendums.

6. Monitor change orders and contract details to keep the contract status report current in the accounting/management system.

7. Other accounting reconciliation/reporting as needed.

8. Be in compliance with ISO 9001 and 14001 and adhere to the DCL Code of Conduct

NON-ESSENTIAL FUNCTIONS:

1. Assist with basic account reconciliation

2. Assist and/or prepare government required filings and reports

3. Analyze and post manufacturing and other GL accounts monthly and as required

4. Other assigned duties as needed

PHYSICAL/OTHER REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to have the following:

1. Ability to move 10+ pounds

EDUCATION, EXPERIENCE AND SKILLS REQUIREMENTS:

1. AA in accounting or business or equivalent work experience

2. Minimum two years accounting experience

3. Collections Experience

4. Experience in a small office environment a plus

5. Good knowledge of Accounting Processes

6. Some knowledge of sales & use tax rules

7. Able to use a 10Key proficiently

8. Preferred candidates will have experience in managing high volumes of accounts receivable.

9. Must be proficient in Microsoft Excel and capable of utilizing functions such as VLOOKUP/XLOOKUP, SUMIF, and pivot tables in a work setting.

10. Should have experience with Gmail, Google Docs, and Google Sheets.

11. Familiarity with JD Edwards is an advantage but not mandatory.

12. The role requires a detail-oriented and highly organized individual for accurate processing.

13. The candidate should be a proactive problem solver, ready to address issues and research/resolve discrepancies.

14. Requires effective communication skills, both verbal and written.

15. Professional writing skills are necessary for creating emails, documents, etc.

16. Looking for a strong individual contributor who is also an active team player.

17. Must be able to handle multiple assignments simultaneously in a deadline-driven environment.

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime
• Weekends as needed

Supplemental pay types:

• Overtime pay

Work Location: In person