Accounts Receivable Specialist

Position Summary
The Accounts Receivable Specialist is a critical role working closely with other team members in sales, customer service, production, and shipping, providing positive and professional service to our growing customer base. They are responsible for the administration of the Accounts Receivable function including timely and accurate sales invoicing and account monitoring for our vehicle sales, service, and rental customers.
Position Responsibilities

• Work closely with sales, customer service, production, and shipping teams to:
• Monitor orders, terms, incentives, delivery status, and sales tax status
• Invoice and maintain reconciled schedules of down payments
• Prepare Customer credit memos and rebills as necessary
• Ensure sales are invoiced in a timely manner, ensure any down payment is applied, and sales tax is invoiced in the correct jurisdiction
• Maintain complete and accurate electronic files of accounting documents supporting all documents supporting the order, delivery, sales tax, etc.

• Perform or assist in new account set-up, credit history review, periodic account review, payment status, and payment terms
• Proactively maintain and update system records for customer data such as name, address, contact, etc.
• Work closely and proactively with peers in other departments to ensure records are accurate and complete and that Accounts Receivable ledgers and journals are up to date
• Relay changes of information to appropriate employees or departments

• Assist the sales team in the preparation of sales quotes
• Assist with coordinating shipping, logistics, and other items such as production VINS, and vehicle paperwork
• Coordinate customer incentive/grant funding applications with the sales team
• Maintain and circulate a schedule of past-due accounts and coordinate collection efforts
• Research and resolve customer account questions or complaints timely and positively and promote a high level of customer satisfaction
• Assist in generating monthly billing statements
• Create other sales and account reports or analyses for internal or external users as requested

Position Qualifications

• Experience billing in accounting software
• High school diploma or equivalent

Ideal Candidates Will Also Have

• Associate's or bachelor's degree in accounting
• Diverse industry experience including manufacturing, service, and rentals helpful

Orange EV is an Equal Opportunity Employers and seek diversity in candidates for employment.
EEO Employer W/M/Vet/Disabled/Sexual Orientation/Gender Identity