Accounts Receivable - Accounting Technician

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Job Details
Working Title: Accounts Receivable
Job Class: Accounting Technician
Agency: Minnesota State

• Who May Apply: Open to all qualified job seekers
• Date Posted : 12/20/2023
• Closing Date : 01/08/2024
• Hiring Agency/Seniority Unit : MN St Colleges & Universities
• Division/Unit : MnSCU Southeast Winona TC / MnSCU Southeast Winona TC Class
• Appointment Type : Unlimited, Full-time
• Work Shift/Work Hours : Day Shift
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $21.60 - $30.52 / hourly; $45,100 - $63,725 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 207 - Technical/AFSCME
• Work Area : Campus
• Location : Winona, MN
• FLSA Status : Nonexempt
• Telework Eligible : No
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

Make a difference in the lives of Minnesotans.
The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary
Under limited supervision, this position administers, processes, and maintains the Accounts Receivable at Minnesota State College Southeast. This position provides the financial information, explains and interprets policies, procedures and advices on matters pertaining to the areas of Accounts Receivable and Financial Aid reconciliation.They will support a student's efforts to successfully transition to the college and reach academic goals by providing guidance and financial literacy information to align with the retention and engagement efforts of other departments. This position serves as the frontline communicator for student accounts and strives to provide excellent customer service to external and internal clients. This positon reconciles financial aid disbursements and is responsible for recognizing errors through analysis and preparation of accounting records and reports.
RESPONSIBILITIES AND RESULTS
Responsible for Accounts Receivable activities relating to student and non-student accounts

• Serve as the campus expert across both campuses to oversee student tuition statements by reviewing data in ISRS and explaining the procedural rules and regulations of collection of tuition.
• Establish the terms and conditions for financial obligations for balances owed to the campus.
• Monitor external plan (Nelnet) to review payment activity and adjust payment balances for students.
• Determine Nelnet enrollment deadline dates for each academic semester.
• Research and resolve account discrepancies with student payment plan accounts.
• Determine and cancel student registration for those that have not met the minimum payment requirement, do not have financial aid deferment on file, and/or established a payment plan in the registration cancellation process.
• Notify students either by written or verbal of their cancellation process.
• Add/remove charges on student accounts for reasons that include tuition refund appeals, application fee waiver, parking waivers, withdrawal waivers, late fees, payment plan fees, book charges, etc.
• Generate invoices for non-student accounts i.e. space rental, conferences, supplies or contract/non-credit instruction and review for accuracy
• Compile reports and maintain refund records created by waivers, withdrawals and/or appeals
• Collaborate with Financial Aid to calculate and determine any changes in financial aid award affecting the student refund and/or balance owed to the college.
• Refund students by the original payment transaction, check, cash or credit card with access to MinnState's credit card processor website for management of card refunds.
• Access MinnState's credit card processor website to manage and refund credit card refunds.
• Compile reconciliation reports to reconcile student refunds made by credit card or check.
• Analyze reports and determines the collection of unpaid student and non-student past due accounts.

Responsible for third party awards relating to student accounts

• Complies reports and records and maintains and inputs authorization documents to ensure correct information is entered onto student accounts
• Invoice third party vendors and reconcile authorizations to students' accounts.
• Responsible for reconciling PSEO payments received with registration data gathered from the Department of Education.

Assist in the duties of internal reconciliation of financial aid

• Prepare and generate reports comparing Direct Loan records to ensure reconciliation of COD and G5.
• Regularly monitor accounts to comply with cash management regulations, i.e making sure funds are drawn for immediate need and any funds that cannot be used within the cash management guidelines are returned timely.
• Collaborate with the financial office to ensure funds are requested and receipted into the correct chart of accounts.

Responsible for collection activities with Minnesota Department of Revenue (MDOR)

• Compiles reports and information to determine overdue accounts.
• Process and send Dunning letters to potential candidates
• Explain and interpret policies and procedures by answering inquiries from students.
• Refer candidates to MDOR as needed
• Coordinate subsequent collection form accounts with MDOR

Serve as back up in college bookstore

• Assist bookstore manager with organizing and selling bookstore merchandise e.g. books, supplies clothing at the beginning of each semester or as needed
• Assume bookstore duties in absence of manager

Qualifications
Minimum Qualifications

• Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records and reports; locate errors; and recommend solutions to procedural or other fiscal problems.
• Knowledge of the Minnesota Accounting System (SWIFT), or other private or governmental accounting system, sufficient to query and compile records and reports, and assist with preparation and maintenance of spending plans, financial status reports and budget requests.
• Working knowledge of electronic spreadsheets, word processing software, computers and other office equipment such as calculators.
• Mathematics skills sufficient to calculate, review and reconcile data and balance accounts.
• Ability to design, interpret and explain work procedures and operations and provide advice on fiscal policies and procedures.
• Ability to read and write a variety of materials in English.

Preferred Qualifications

• Associates degree or higher in a business related field or four years work experience in a business environment
• The ability to maintain confidentiality and make appropriate decisions
• Retail cashiering or similar experience
• Advanced administrative and clerical skills, must exercise ability to set and adjust priorities work independently, work well under pressure, and frequent interruptions
• Ability to analyze financial records and reports, locate errors and recommend solutions to procedure or process.
• Knowledge of MState and State policies and procedures as related to the functional areas of this position.
• Working knowledge of computer applications such asPowerBI, ISRS, and other computer applications such as MDOR.

Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
If you have questions about the position, contact Alecia Spagnoletti at alecia.spagnoletti@southeastmn.edu or 507-453-2676 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Alecia Spagnoletti at alecia.spagnoletti@southeastmn.edu .
About Minnesota State
When you bring your career to the State of Minnesota, the work you do affects the quality of life of millions of Minnesotans. From those who shape policy, to those who keep us safe, preserve our environment, or take care of our most vulnerable populations, we take our responsibilities to the public seriously. We need diverse and talented individuals - like you - to serve our great state and build a better Minnesota.
Why Work for Us
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency's mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.