Accounts Payable/Accounts Receivable

Job Description: AP/AR Administrator

Position: Full-Time (Non-Exempt)

Schedule: Monday through Friday, 8:30a to 5:00p

Location: Brooklyn, NY (In-Office position)

A second-generation family-owned business for over 50 years, TGI Office Automation is a comprehensive office technology provider offering scalable solutions for many of today’s complex business issues. TGI offers unparalleled, innovative technology from a variety of industry-leading partners.

• We are seeking a bright, motivated, and enthusiastic AP/AR Administrator to join the team in our Brooklyn Headquarters. This is a great opportunity to join a team that is focused on supporting the growth of our company.

TGI’s Mission Statement: Office automation empowers your business. By improving bottom-line profitability through smart, strategic solutions, we help our customers reduce costs and maintain a competitive position.

www.tgioa.com

Primary Functions and Responsibilities:

· Accounts payable:

o Verify vendor invoices for accuracy, enter data into accounting system, and route them to the appropriate party for approval.

o Process payments in a timely and accurate manner

o Maintain accurate records of accounts payable activity.

o Regularly reconcile vendor statements and proactively identify and correct any discrepancies.

o Research and respond to vendors inquiries regarding invoices.

· Accounts receivable:

o Research and verify incoming customer payments.

o Accurately apply customer payments

o Coordinate with contracts department to ensure accuracy of customer invoices.

o Coordinate with leasing companies and customers and efficiently resolve any outstanding issues.

o Review customer invoices for accuracy

o Perform detailed account analysis and research as required.

• · Assist with month-end closing activities.
• · Provide administrative support for accounting department.
• · Perform other duties and tasks as assigned.

Qualifications:

· Ability to work overtime as needed during month-end closing.

• Education: Bachelor’s degree in finance, accounting or related field.
• Experience: 2+ years’ experience in bookkeeping or accounting, 2+ years of experience in AP/AR
• Advanced MS Excel skills (v-Look up, Pivot tables, shortcut keys, formulas); Proficient with other MS Office programs (Outlook, Word)
• Excellent verbal and written communication skills; can communicate effectively with customers over the phone and email, and with all levels of management.
• Professional presentation; is confident, enthusiastic and displays a high level of self-motivation.
• Excellent time management skills to ensure assigned responsibilities are completed in an efficient manner.
• Attention to detail and task-oriented.
• Able to work independently.

Pay: 25.00$ - 26$ an hour

Benefits

· Medical, dental, vision, and other voluntary benefits

· 401k retirement plan with profit sharing

· Paid time off

· Barclays Center tickets – Brooklyn Nets and other events

EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.