Accounts Payable Supervisor

Job Purpose The Accounts Payable Supervisor responsible for supervising the corporate Accounts Payable function. Handles relationships with vendors, processes payments following corporate procedures, monitors compliance with invoice approval process, and tracks monthly reoccurring payments. In addition, you will be responsible for contributing to the growth and success of HealthTexas while upholding our Mission, Vision and Values. Culture and Values Expectations At HealthTexas, we believe that our workplace culture is the cornerstone of our success. We are committed to fostering an inclusive, collaborative, and innovative environment where every Associate feels valued, empowered and motivated to reach their full potential. Our culture is the driving force behind our mission "to deliver quality and compassionate care with outstanding service, every patient, every time". As a Accounts Payable Associate at HealthTexas we expect you to embody and promote our Values and defined behavioral expectations.

• Integrity: Do the right thing, the right way, every time.
  • Be honest and uphold commitments and responsibilities, earn the trust and respect of the team and those we serve, and maintain privacy and confidentiality.
• Compassion: Treat everyone with respect and dignity.
  • Foster an environment of inclusivity and well-being, practice patience and empathy, and assume positive intent.
• Synergy: Collaborate to improve outcomes.
  • Invite and explore new opportunities, promote effective communication and teamwork, take pride in yourself, your work and HealthTexas.
• Stewardship: Use resources responsibly and efficiently.
  • Implement effective strategies to attain goals, achieve maximum productivity and results, and seek continuous knowledge and improvement.

Essential Job Duties & Responsibilities

• Process corporate payments
• Ensure compliance with invoice approval processes
• Maintain vendor files
• Handle staff and vendor inquiries concerning Accounts Payable
• Vendor Reporting
• Property lease file maintenance
• Ensure compliance and accurate payment of property leases
• Handle reoccurring monthly payments
• Bi-monthly commissions reporting
• Monthly A/P closing and accrual
• Vendor correspondence
• Design and prepare tracking reports in Excel
• Assist with Year-End 1099 processing
• W-9 processing
• Balance Sheet reconciliations
• Process improvement review and recommendations
• Coding and reviewing of invoices being entered into Accounts Payable module
• Accounts Payable related assigned journal entries
• Provides leadership and motivation to staff to achieve a high level of standards, as well as coaches on performance for staff
• Other duties as assigned

Experience

• Microsoft Office
• Familiar with accounting software (Great Plains is a plus)
• Multi-Unit invoice coding
• General Accounts Payable processes
• Vendor relations
• Supervisory experience
• Accounts Payable reporting and record maintenance
• Preparing 1099's
• A/P training and development of employees
• Payroll experience is a plus

Education

• High school diploma or GED required

Work Hours, Travel Requirements

• Monday - Friday, 8:00 a.m. - 5:00 p.m., and as needed to complete projects.
• Travel to medical offices may be necessary for the purpose of providing benefit education.

Working Conditions & Physical Requirements

• This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

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