Address
Form of workDescription:
Responsible for entry and payment of Cooperative Accounts Payable.
Requirements:
Education and/or Experience:
o 5 years of experience in a business accounting department or 2 years of college education in accounting or a business related major.
Required Knowledge:
o Knowledge of Microsoft Office computer application.
o Ability to learn accounting software.
o Intermediate knowledge of accounting.
Skills/Abilities:
o Good typing skills.
o Attentive to detail and accurate.
o Well organized.
o Cooperative and willing to assist others.
o Able to use computer applications, office equipment, and telephone.
Language Skills:
o Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
o Ability to write routine reports and correspondence.
o Ability to speak effectively before groups of customers or employees of the organization.
Mathematical Skills:
o Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
o Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
o Ability to solve practical problems with a variety of concrete variables in situations where only limited standardization exists.
o Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Certificates, Licenses, Registrations: Current Drivers License;
PHYSICAL REQUIREMENTS: Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Finger Dexterity: Using primarily just the fingers to make small movements such as typing, picking up small objects or pinching fingers together.
Talking: One must frequently convey detailed or important instructions or ideas accurately or quickly.
Average Hearing: Able to hear average or normal conversations and receive ordinary information.
Repetitive Motions: Movements frequently and regularly required using the wrists, hand and/or fingers.
Average Visual Abilities: Average, ordinary visual acuity necessary to prepare or inspect documents or products, or operate machinery.
Physical Strength: Sedentary work; sitting most of the time. May be required to lift up to 25 lbs. occasionally.
WORKING CONDITIONS:
o Typical office environment.
o Noise level is usually moderate.
Additional Info:
ESSENTIAL FUNCTIONS AND BASIC DUTIES:
o Assures timely payment of all Accounts Payable invoices.
o Reviews all invoices for appropriate documentation and approval prior to payment.
o Enters/verifies invoices in the Accounting system.
o Prints and obtains signatures on all Accounts Payable checks.
o Distributes signed checks as required.
o Answers all vendor inquiries.
o Maintains all Accounts Payable reports, spreadsheets and corporate account payable files.
o Maintains the company Purchase Order System.
o Issues Purchase Order numbers and maintains log.
o Verifies that incoming invoices have PO numbers.
o Informs employees and vendors of PO requirements.
o Responsible for Petty Cash fund.
o Issues reimbursements and balances fund as needed.
o Assist with internal audits and Accounts Payable sub-ledger closing.
o Prepares Accounts Payable files for audit review.
o Participate in annual internal sales tax audit.
o Monitor consumer use tax and enter in correct GL account.
o Assist with month-end and year-end closing by researching any out-of-balance accounts in the Accounts Payable sub-ledger.
o Submit the monthly Inventory Report to Property Insurance Company.
o Guest Receptionist-Upstairs Level
o Answers the phone in a friendly and professional manner.
o Work with the office staff, employees, vendors and customers in a friendly and professional manner.
o Staff location monitor and responsible for staff message and fax allocation.
o Responsible for mail posting, pick-up and delivery.
o Assumes responsibility for related duties as required or assigned
o Maintains strict confidentiality.
o Ensures that work area is clean, secure and well maintained.
o Completes special projects and assignments as required.
o Cooperates with the other office staff members to create a cooperative and professional office.
o Answers the phone in a friendly and professional manner.
o Assists Safety Director with Vehicle Maintenance files.
SUPERVISORY RESPONSIBILITIES: None.
PERFORMANCE MEASURES:
o Problem Solving--the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.
o Customer service--the individual manages difficult vendor/customer situations, responds promptly to customer/vendor needs, solicits feedback to improve service, responds to requests for service and assistance and meets commitments.
o Planning/organizing--the individual prioritizes and plans work activities and uses time efficiently.
o Quality control--the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
o Quantity--completes work in a timely manner.
o Adaptability--the individual adapts to changes in the work environment, manages completing demands and is able to deal with frequent change, delays or unexpected events.
o Dependability--the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
o Safety and security--the individual observes safety and security procedures and uses equipment and materials properly.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardship on the company.
This job description is not intended as and does not create an employment contract. The company maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.
Responsible for entry and payment of Cooperative Accounts Payable.
Requirements:
Education and/or Experience:
o 5 years of experience in a business accounting department or 2 years of college education in accounting or a business related major.
Required Knowledge:
o Knowledge of Microsoft Office computer application.
o Ability to learn accounting software.
o Intermediate knowledge of accounting.
Skills/Abilities:
o Good typing skills.
o Attentive to detail and accurate.
o Well organized.
o Cooperative and willing to assist others.
o Able to use computer applications, office equipment, and telephone.
Language Skills:
o Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
o Ability to write routine reports and correspondence.
o Ability to speak effectively before groups of customers or employees of the organization.
Mathematical Skills:
o Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
o Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
o Ability to solve practical problems with a variety of concrete variables in situations where only limited standardization exists.
o Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Certificates, Licenses, Registrations: Current Drivers License;
PHYSICAL REQUIREMENTS: Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Finger Dexterity: Using primarily just the fingers to make small movements such as typing, picking up small objects or pinching fingers together.
Talking: One must frequently convey detailed or important instructions or ideas accurately or quickly.
Average Hearing: Able to hear average or normal conversations and receive ordinary information.
Repetitive Motions: Movements frequently and regularly required using the wrists, hand and/or fingers.
Average Visual Abilities: Average, ordinary visual acuity necessary to prepare or inspect documents or products, or operate machinery.
Physical Strength: Sedentary work; sitting most of the time. May be required to lift up to 25 lbs. occasionally.
WORKING CONDITIONS:
o Typical office environment.
o Noise level is usually moderate.
Additional Info:
ESSENTIAL FUNCTIONS AND BASIC DUTIES:
o Assures timely payment of all Accounts Payable invoices.
o Reviews all invoices for appropriate documentation and approval prior to payment.
o Enters/verifies invoices in the Accounting system.
o Prints and obtains signatures on all Accounts Payable checks.
o Distributes signed checks as required.
o Answers all vendor inquiries.
o Maintains all Accounts Payable reports, spreadsheets and corporate account payable files.
o Maintains the company Purchase Order System.
o Issues Purchase Order numbers and maintains log.
o Verifies that incoming invoices have PO numbers.
o Informs employees and vendors of PO requirements.
o Responsible for Petty Cash fund.
o Issues reimbursements and balances fund as needed.
o Assist with internal audits and Accounts Payable sub-ledger closing.
o Prepares Accounts Payable files for audit review.
o Participate in annual internal sales tax audit.
o Monitor consumer use tax and enter in correct GL account.
o Assist with month-end and year-end closing by researching any out-of-balance accounts in the Accounts Payable sub-ledger.
o Submit the monthly Inventory Report to Property Insurance Company.
o Guest Receptionist-Upstairs Level
o Answers the phone in a friendly and professional manner.
o Work with the office staff, employees, vendors and customers in a friendly and professional manner.
o Staff location monitor and responsible for staff message and fax allocation.
o Responsible for mail posting, pick-up and delivery.
o Assumes responsibility for related duties as required or assigned
o Maintains strict confidentiality.
o Ensures that work area is clean, secure and well maintained.
o Completes special projects and assignments as required.
o Cooperates with the other office staff members to create a cooperative and professional office.
o Answers the phone in a friendly and professional manner.
o Assists Safety Director with Vehicle Maintenance files.
SUPERVISORY RESPONSIBILITIES: None.
PERFORMANCE MEASURES:
o Problem Solving--the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.
o Customer service--the individual manages difficult vendor/customer situations, responds promptly to customer/vendor needs, solicits feedback to improve service, responds to requests for service and assistance and meets commitments.
o Planning/organizing--the individual prioritizes and plans work activities and uses time efficiently.
o Quality control--the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
o Quantity--completes work in a timely manner.
o Adaptability--the individual adapts to changes in the work environment, manages completing demands and is able to deal with frequent change, delays or unexpected events.
o Dependability--the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
o Safety and security--the individual observes safety and security procedures and uses equipment and materials properly.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardship on the company.
This job description is not intended as and does not create an employment contract. The company maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.
