Application Specialist - Accounts Payable

Are you an Application SpecialistAccounts Payable looking to work for an amazing organization by serving others and connecting with your co-workers?

Immanuel Communities is seeking an Application SpecialistAccounts Payable to work at the Immanuel Home Office located at 1044 North 115th Street, Omaha, NE  68154.

Pay will be based upon experience, certifications, skills and education.

Best in Class Benefits can be found at Immanuel:

• HEALTH: Medical, dental, vision, Health Savings Account (HSA), and Flexible Spending Account (FSA)
• LIFE INSURANCE: Employer Paid Life Insurance
• TIME OFF: Paid Time Off - accruing from day one of employment, Floating Holidays, Paid Holidays, 8 hours of Volunteer Time Off per year
• RETIREMENT: 401K with employer match
• WELLNESS: Wellness Program and Employee Assistance Program
• GROWTH AND DEVELOPMENT: Advancement opportunities (as appropriate) – we look to grow from within our organization, Education Assistance Program – we invest up to $5,250 per year for education assistance paid up front
• Plus many more benefits!

What You Will Do

Key Areas

Key Responsibilities and Duties of the Job

Expense Management

• Manages the Concur expense management system for all corporate cardholders and employees requiring expense and mileage reimbursement.
• Oversees day-to-day administrative operations of the P-Card and Executive Card programs, including issuance, cancelation, and replacement of cards, reviewing and maintaining card limits, maintaining cardholder records, and resolving technology issues with the Concur expense management system.
• Oversees the administration of the Concur system, including reviewing release notes, submitting report creation requests and support cases, and making necessary configuration updates to the site.
• Provides administrative support for the implemented expense management system (Concur) and the overall mileage and expense program.

Vendor Management

• Acts as the direct liaison between the bank and all cardholders. Works directly with the bank on any disputed items or fraud inquiries.
• Assist with day-to-day AP operations including vendor set-up and management, invoice coding, payment processing, and vendor statement reconciliations.

System Analysis and Optimization

• Develops audit rules and validation tables within the Concur system to enhance controls and ensure accuracy in Accounts Payable processes, encompassing the review of expense reports, vendor invoices, and reimbursement requests.
• Suggests adjustments to improve both data quality and processing efficiency, including enhancements to the import and export of data between various applications.
• Develops implementation plans to enhance efficiency, while also staying informed about the latest system functionality and updates to ensure optimal performance
• Collaborates with the IT team to configure, customize, and implement solutions, while adhering to industry best practices and standards.
• Conducts thorough testing and quality assurance activities to validate system changes, ensuring successful implementation and minimal disruption to operations. .

Customer Support and Training

• Provides customer service to all employees on business expense reporting, responding to phone calls and e-mails in a timely manner.  Makes independent judgment on approval/denial of submitted expenses.
• Communicates with cardholders and other departments as necessary, on issues related to expense reports and their accounts, including aging unreconciled and un-submitted reports and transactions, fraudulent transactions and policy violations, etc.
• Provides ongoing support to employees needing assistance with the expense management system (Concur).
• Creates, updates and maintains all training materials and policies related to the expense management processes and systems.
• Ensures that all expense reporting and credit card policies, training materials, and other relevant information are updated and available on the Concur site.
• Conducts training sessions as needed to employees on how to submit expenses through the system.
• Resolves issues directly with employees and/or their managers related to non-compliant expense reimbursement submissions.
• Identifies and implements tools that enhance the user experience in Concur with the assistance of software support.

Record Keeping & Reporting

• Downloads and submits requested reports to the appropriate staff, including biweekly expense and mileage reports to payroll for payout.
• Tracks and records use tax and project accounting processed through the expense management system (Concur).
• Performs audits of expense reports.
• Compiles, analyzes, and reports expense reimbursement data to assess accuracy, completeness, and conformance to standards and policies.
• Provides regular monthly reporting on the key metrics of the program.
• Provides analytical information and data research as requested.
• Reconciles balance sheet accounts related to the program.
• Maintains historical records by filing documentation.
• Prepares files to be imported into the general ledger system.

Other

• Assists in special projects as needed.
• Completes validation of entry and participates in peer audits.
• Acts as back-up for the Accounts Payable Specialists as needed.
• Processes weekly bank deposits for all entities.
• Performs other duties as assigned or requested.

Skills & Requirements

Education-

• Bachelor’s degree in Accounting, Business Administration or related field of study is preferred.
• Equivalent years of experience may substitute for education requirement.

Experience-

• Two (2-4) years of Accounts Payable, Accounts Receivable or related experience is required.
• Prior experience in an Accounting department using an ERP accounting software and expense management system preferred.
• Equivalent years of education may substitute for experience requirement.

When you join Immanuel Communities, it's not for the benefits, the t-shirts, or the food (all of which there are plenty). You join Immanuel to work with people who will change your life. Together, our mission is to provide Christ-centered services to seniors, the community, and each other. Since our founding in 1887, we have blazed the trail by believing every person, resident, participant, and staff member deserves dignity regardless of creed, race, or identity.

Immanuel Communities is built on the idea that you should love what you do, have balance in life, work with the best talent available, and experience a nonprofit culture that values people over profit. We invest in our people, immerse ourselves in our communities, and ensure every person has a voice that is heard. We will challenge you to do the right thing in every situation, and we expect you to hold us to the same. We expect the best, and so should you.

The secret behind our plethora of multi-year tenured employees (some as long as 25 years) is our desire for you to come here and make your mark on Immanuel. Innovate, participate, experience our dedication to serve others, and work with people who will make your work life meaningful.

If you want to work in a culture that values Compassion, Honor, Relationships, Integrity, Service, and Teamwork, our doors are open. Immanuel is the place for you.

• Immanuel is an Equal Opportunity Employer and participates in E-Verify.
• A background check and drug screen will be required prior to hire.
• Applicants must be currently authorized to work in the United States on a full-time basis.