Accounts Payable Specialist

Job Description:

Facility Address: Janesville, WI 53548

Number of Weeks: 13

Shift Information: 8-4:30 M-F

Rate Type: All Inclusive

Rate: $18-$21/Hr.

Guaranteed Hours: No Guarantee

Overtime Type: By The Week

Overtime Starts After: 40

On Call Rate: No Call

Call Back Minimum (Hrs.): 0 Hour Minimum

Specialty Type: Accounting

Sub Specialties: Accounts Payable

Duties:

• We are looking for those who have Accounts Payable experience. 1 year of data entry experience required, data entry with Accounts Payable preferred. Accounts Payable Specialist must be fully vaccinated for COVID-19 and Flu.

Essential Duties and Responsibilities:

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Sorts and distributes incoming mail from the PO Box and shared email account.
• Processes PO matching invoices of up to 100 plus line items and attachments.
• Prioritizes invoices according to cash discount potential and payment terms.
• Processes check requests and business expense reimbursements.
• Scans invoices into batches for uploading into the AP Portal or into the Payables system.
• Processes complex invoices such as through spreadsheets or AP card programs.
• Processes Automated Clearinghouse (ACH) payments to vendors using Monarch models.
• Responds to all vendor inquiries and maintains vendor information in the database for accuracy.
• Researches and corrects discrepancies and works closely with approving managers, directors or VPs for needed approvals or documentation.
• Files and/or retrieves invoices responding to requests from departments as needed.
• Maintains files and documentation thoroughly and accurately in accordance with policies and accepted accounting practices.
• Processes and disburses checks on a weekly cycle providing timely projections to the Cash Coordinator for cash flow as appropriate.

.