Accounts Payable - Payroll Admin

Responsibilities:

1. Prepares check payments for a significant number of vendor invoices on a weekly or daily basis. 
2. Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
3. Verifies vendor accounts by reconciling monthly statements and related transactions.
4. Maintains historical records by scanning vendor and cash disbursement supporting documentation. 
5. Process AP invoices and payments through Timberline sage.   
6. Review and process draws invoices in a timely manner when directed by the PM.
7. Review invoices and route them to the appropriate party for payment.
8. Reviews vendor master file quarterly to ensure company records are accurate in Sage 300. 
9. Ensures that compliance holds are in place for specified vendors. 
10. Ensure that all vendor invoices are entered in Sage 300 when received.
11. Manages vendor relationships. 
12. Responds to AP questions and/or research.
13. Generate monthly reimbursement invoices.
14. Reconcile, review and process monthly Amex bill; gather backup receipts, enter transactions in A/P with the appropriate job number or GL account.
15. Month accounts reconciliation
16. Assist with monthly financial schedules.
17. Maintaining payroll information by collating, calculating and entering data
18. Updating payroll records by entering any changes to employee information, benefits, exemptions and deductions.
19. Resolving payroll discrepancies and answering any employee payroll queries.
20. Maintaining all payroll operations according to company policies and procedures.
21. Assist in processing and issuing W-2 forms to employees.
22. Process payment of union dues.

Job Requirements:

1. Prior AP/Payroll processing experience. 
2. Knowledge of Sage 300 Construction and Real Estate (preferred but not required).
3. Pays attention to details, thoroughness, organized, PC proficient, and data entry (typing) skills.