Address
Form of workCity of Elmhurst
Accounts Payable Coordinator
Position Summary
The job duties of the Accounts Payable Coordinator include but are not limited to processing a variety of purchasing and Accounts Payable documents for the City and Library; maintaining vendor files, preparing and reporting financial data, and consulting with vendors and City personnel to ensure accurate information and documentation.
Essential duties and responsibilities may include, but are not limited to, the following:
- Review and process invoices; ensure conformity with purchase order specifications; compute net amounts, discounts, shipping charges, tax-exempt status, and similar costs.
- Perform check run; distribute checks/payments appropriately and ensure that Accounts Payable process is timely and accurate.
- Maintain vendor files; obtain W-9 information in accordance with federal requirements.
- Review purchasing statements for proper documentation and collecting missing data.
- Validates adherence to the City’s purchasing policies and procedures.
- Prepare Accounts Payable lists for review and approval of City Council.
- Consult with vendors and City personnel regarding payment status, and documentation, providing assistance as requested.
- Coordinate the purchase order process, including purchase order creation, monitoring, and reporting. Coordinate the monthly purchase card documentation and reconciliation process.
- Reconcile various reports for conformity with monthly ledger balances.
- Coordinate electronic workflow approval process. Assist other workflow users with troubleshooting and escalate issues as appropriate.
- Assist in the preparation and reporting of financial data.
- Assist with the annual audit process.
- Assist with preparing responses to Freedom of Information Act (FOIA) requests.
- Assist with other financial reconciliations or special projects as assigned.
- High School diploma or equivalent. An Associate’s Degree in accounting or related field is preferred.
- Minimum of two years of experience, including financial record keeping and reconciliation.
- One year of Accounts Payable experience is preferred.
- An equivalent combination of education, training and experience as determined by Human Resources.
- Proficiency in Microsoft Excel and an ability to learn and use financial software applications; experience with Tyler MUNIS a plus.
- Ability to effectively operate customary office equipment, including computers and related software, such as Microsoft Office and Windows-based programs.
- Ability to work within established deadlines and complete work on schedule.
- Position requires individuals capable of completing basic mathematical calculations.
- Must be detail-oriented and be able to work independently and as part of a team.
- Demonstrate excellent verbal and written communication skills.
- Financial record keeping and bookkeeping practices and techniques.
- Principles and practices of auditing financial documents and records.
- Standard office practices and procedures, including filing and the operation of standard office equipment.
- Record keeping principles and practices; correct business English, including spelling, grammar and punctuation.
This is a full-time, non-exempt position. The salary range for this position is $26.35/hour to $36.89/hour depending on experience. To apply, please visit www.elmhurst.org/jobs. This position will remain posted until filled.
The City of Elmhurst is an Equal Opportunity Employer
