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Form of workOPENING DATE: MAY 01, 2023
CLOSING DATE: MAY 14, 2023
POSITION SUMMARY: The Accounts Payable is responsible for a variety of highly sensitive and confidential accounting duties including bi-monthly payroll processing, reconciliation of general ledger accounts related to payroll, managing Accounts Payable and payment process, the submission of requisitions to ensure the order and payment of office related information and clientele assistance, and able to work both independently and collaboratively while prioritizing a diverse workload.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Maintain clientele records in the payroll and Navportal systems in an organized fashion.
- Approve clientele time sheets through Paycom systems.
- Process and post bi-weekly payroll for Work Experience and SYEP clientele.
- Maintain payroll reporting records for Work Experience and SYEP clientele.
- Maintain vendor records and perform annual reporting when needed.
- Process vendor invoices and review for payment, including financial coding to appropriate projects and general ledger accounts and making payments on a timely basis.
- Process requisitions and purchase orders in a timely manner.
- Review, post, and pay Work Experience and SYEP clientele expense reports.
- Scan, file, and maintain accounting records of all incoming and outgoing payments.
- Process needed G/L journal entries related to payroll.
- Reconcile G/L accounts on a monthly basis related to assigned payroll accounts.
- For assigned G/L accounts, prepare auditor requested reconciliations and provide supporting documents for year-end financial statement audits.
- Prepare OJT Contract invoices and approve payment to corresponding worksites for reimbursements.
- Maintain and process CRT stipend bi-weekly timesheets that are collected by the CRT Coordinator.
- Maintain and process SYEP bi-weekly timesheets that are collected by the SYEP Coordinator.
- Maintain and process WE bi-weekly timesheets that are collected by the Job Developer(s).
- Maintain log books of all stock requisitions, payments made, and sign-outs for checks for clientele.
- Maintain existing database in regards to all payments, checks, and requisitions submitted and processed.
- As Accounts Payable, make contact via email or telephone with clientele who has received assistance in the form of Supportive Services or Employability Enhancements, to inform clientele that these checks are available for pick-up.
- As Accounts Payable, make contact via email or telephone with clientele who have any other checks or payments still waiting in the department, to ensure that each check or payment is retrieved by the corresponding client.
- Acquire and file all necessary receipts and invoices for all departmental purchases and requisitions.
- Other duties as assigned
REPORTS TO: Accounts Payable will be reporting to Workforce (WIOA) Director. Does not possess supervisory responsibilities.
PHYSICAL DEMANDS: Office environment, some lifting up to 25 lbs.
WORK ENVIRONMENT:
- Office setting – all weather types.
- Traveling for long hours, if needed.
- Traveling regularly in state and out of state.
- Occasional traveling for trainings and conferences.
QUALIFICATIONS:
- High School Diploma or GED, Associates degree in accounting or equivalent preferred.
- 3+ years of payroll experience, preferably in a professional services environment.
- Proficient in financial accounting, with strong knowledge of financial reporting practices and procedures.
- Ability to quickly assess issues and relevant information to make effective decisions.
- Ability to quickly utilize memorization techniques for accounting codes and federal codes.
- Ability to understand and calculate statistical, analytical, and mathematical numerations.
- Excellent verbal and written communication skills.
- Experience in Microsoft Office Suite.
- Must possess a Valid Oklahoma Driver’s License and be insurable under the Comanche Nation’s Motor Vehicle Policy.
- Must be willing to submit to and pass drug testing.
BENEFITS PACKAGE:
- Annual Leave (4 hours per pay period)
- Sick Leave (4 hours per pay period)
- Birthday Leave
- Bereavement Leave (3 paid days off for specified family members)
- Fifteen (15) Paid Holidays
- Medical Insurance (100% employer paid for employee only)
- Dental Insurance (100% employer paid for employee only)
- Life Insurance (100% employer paid for employee only- $40K coverage)
- 401K-up to 3% match
VOLUNTARY BENEFITS (100% employee paid via payroll deduction):
- Medical Insurance BCBS (Spouse, Child(ren), and Family coverage available)
- Dental Insurance Delta Dental (Spouse, Child(ren), and Family coverage available)
- Vision Insurance VSP (Employee, Spouse, Child(ren), and Family coverage available)
- Short-term Disability
- Long-term Disability
- Additional Employee Life Insurance
- Spouse, and Child Life Insurance
- AFLAC
EQUAL OPPORTUNITY EMPLOYER: The Comanche Nation does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
COMANCHE PREFERENCE applies in accordance to the Comanche Nation Human Resources Policies and Procedures. Eligible applicants must submit proof of enrollment with employment application to receive Comanche preference.
INDIAN PREFERENCE applies in accordance with Indian Preference Act of 1934 (Title 25, USC Section 472), Form 4432 must be submitted with employment application to receive Indian Preference. Non-Indian applications will be considered in the absence of qualified Comanche and/or Indian preference applicants.
