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Form of workJob Description
Job Title : Accounts Payable Clerk
Location : Mobile, Alabama - 36607
Type : Fulltime, direct-hire
Location : Mobile, Alabama - 36607
Type : Fulltime, direct-hire
Position Objectives:
Maintain accurate records of payments and expenses by receiving, verifying and processing invoices.
Maintain accurate records of payments and expenses by receiving, verifying and processing invoices.
Responsibilities Include:
Perform all the tasks necessary for the timely and accurate processing of the Accounts Payable Department. These duties include, but are not limited to:
Perform all the tasks necessary for the timely and accurate processing of the Accounts Payable Department. These duties include, but are not limited to:
- Perform all aspects of the Accounts Payable function by matching purchase orders to invoices
- Enter all invoices into the software according to department policies
- Ensure correct approval, sorting, and coding for all PO's and invoices
- Prepare checks and web payments with proper backup documentation
- Research and resolve any outstanding balances on statements-via telephone, mail or email communication with vendor
- Maintain a good professional relationship with vendors by keeping an open line of communication with them
- Maintain a PO log for all outstanding PO's
- Ensure that invoices are paid in a timely manner
- Ensure that tax checks are processed, signed and mailed on a strict schedule
- Setup or update vendor names and data
- Assist auditors annually by providing requested documentation
- Continuously improve payment processes
- Ensure checks are signed and mailed timely
- Open and process mail daily
- All other duties as assigned
Administrative Duties:
- Check box and open all mail items daily
- Communicate timely and efficiently with vendors, management, and the executive staff
- Return phone calls and emails timely
- Respond to employee and management requests regarding any needed information
Policy and Procedures:
- Keep office area secured when away, and keep all files put away in proper areas when not in use
- Maintain strict confidentiality of all sensitive information and personnel matters at all times
- Dress and maintain your personal appearance in a professional manner according to company policy
- Conduct all your activities within the guidelines of all company policies and procedures
- Report all accidents and injuries immediately to your supervisor
- Perform all work activities in accordance with established safe work practices, policies, and procedures
- Control and limit personal phone calls and internet use during working hours
- Attend company and department meetings as required
Required Skills:
- Basic accounting knowledge and understanding
- PC literate with Windows (Word and Excel)
- PC literate with Outlook Email
- Proficient with calculator
- Ability to work with others
