Accounts Payable/ Billing Specialist

• Prepare and process bills from purchase orders and other approved bills
• 3-way matching
• Entering invoices, matching invoices with purchase orders
• Pays vendors by monitoring discount opportunities; verifying federal ID numbers; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Ability to process and follow-up on rush items
• Set up jobs and data entry accurate and timely into Quickbooks.
• Create invoices for services provided by the Company in accordance with customer contracts, accounting principles and company policies and procedures.
• Review billing packets for accuracy.
• Assist Billing Specialists in maintaining accurate billing.
• Submit invoices by electronic data interchange.
• Provides routine weekly, monthly, and reports used for closings.
• Maintain customer records and vendor database in the system.
• Update customer files with issued invoices.
• Researches past due invoices and collaborates in collections.
• Maintain spreadsheets and tracking of billing, payments and rejections on a daily basis.
• Performs other related duties as required.

Basic Qualifications:

• High School Diploma or equivalent.
• 2+ years related experience, construction-based billing preferred.
• Proficient in Microsoft Applications: Word, Excel, and Outlook.
• Experience with Quickbooks.
• Detailed oriented.
• Excellent time management skills and ability to multi-task and prioritize work.
• Good written and verbal communication skills.
• Good interpersonal skills for interacting with team members and upper management.
• Ability to collaborate effectively with others.
• Ability to perform accurate computations and verification of data.
• Ability to prepare basic reports.
• Focused on process improvement and achieving team and Company goals.