Accounts Payable Associate

Fairacres Manor is recognized as a national leader driving high quality service for seniors, their families, and our employees. "Vivage” means "celebrating aging” inspiring our focus to create innovative and customer-driven models filled with personalized and meaningful living experiences.We are a senior health care, solution driven company servicing 30+ facilities in the state of Colorado.

WHAT’S IN IT FOR YOU AS A VIVAGE EMPLOYEE?

• Competitive Salary
• Flexible working hours
• Daily Pay Advance Option Available
• Holiday Pay (when working on a major holiday)
• Sick time pay accrual
• Paid Time Off
• Health, Dental, Vision, and More

OVERVIEW OF THE ROLE:

The primary responsibility of your job position is to administer and perform, process and maintain Accounts Payable. Providing this service in an effective and efficient manner will ensure that municipal finances are accurate and up to date, and vendors and suppliers are paid within established time limits. Also responsible for providing financial and administrative support in order to ensure effective, efficient and accurate financial and administrative operations following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

KEY RESPONSIBILITIES:

• Receive and verify invoices for goods and services
• Verify that transactions comply with financial policies and procedures
• Obtain and maintain vendor W-9 files
• Prepare and submit 1099’s annually
• Oversight of spend down sheets with PPD's (Per Patient Day)
• Prepare batches of invoices for data entry
• Review invoice coding for accuracy and compliance with cost report guidelines
• Process and verify payment of invoices on a timely basis
• Reconcile vendor statements monthly
• Manage monthly vendor payments
• Maintain check register daily
• Prepare manual checks as and when required
• Maintain vendor files - alphabetically, by year
• Print and distribute monthly Accounts Payable reports as required
• Communicate with outside vendors, department managers, and corporate accountants
• Reconcile bank statements monthly
• Prepare Sales and Use Tax returns for City, County and State
• Provide oversight, reconciliation, and replenishment of Operating Petty Cash
• Maintain and support a culture of compliance, ethics and integrity
• Maintain confidentiality and rights of resident, family, employee, and facility information in compliance with PHI HIPAA policies and applicable regulations
• Maintain safe work environment and exhibits safe work practices
• Complete special projects as assigned
• Cross-train Business Office Manager duties
• Supplement business office with internal controls, including but not limited to, physically making bank deposits and posting cash receipts
• Perform all other duties, as assigned

THE MUST HAVES:

• Must have, as a minimum one (1) year administrative experience
• Strong spreadsheet skills (Excel or Google)
• Bank or account reconciliations
• Experience in health care accounting preferred but not required
• Must possess, as a minimum, a high school diploma or its equivalent (AA Degree in Business Administration preferred but not necessary.)
• Ability to pass a criminal background check as well as Colorado CAPS background check.
• COVID Vaccine Required or Valid Exemption.

We are an Equal Opportunity Employer