Accounts Payable & Ap Admin Associate

RDMS Accounts Payable/ AP Admin Support
 

RDMS is a boutique accounting firm located in Petaluma, CA that focuses on the restaurant & hospitality industry.  We are searching for someone to join our team to assist in Accounts Payable and AP Admin Support for our clients.

As a back-office solution for small businesses, we assist our clients in all of their administrative needs and processing invoices/payroll is paramount to good data!  We are looking for someone with strong communication skills and strict attention to detail.  The right candidate appreciates being part of a team and understands the value they will bring to both our company and the clients they work with.  

We offer flexible (but consistent) hours, and a relaxed office environment, and are focused on accuracy and meeting deadlines.
Based on the AP Admin Support responsibilities of this position it is required to be full-time onsite in our Petaluma Offices for this position.
Reporting To:  Staff Accountant Manager
Responsibilities – Accounts Payable:

·         Organize and enter all supplied invoice data utilizing Restaurant365 

·         Follow-up with vendor communication from statement reconciliation and payment updates

·         Preparing check previews and providing the firm’s management-approved client check runs

·         Provides information to vendors and clients, reconciles vendor statements, researches and resolves past due items; researches and resolves account payable questions 

·         Posts manual checks from client communication to keep vendor accounts up to date

·         Prepares the IRS Form 1099 Reports

·         Learns responsibilities and functions of the purchasing activities of clients and maintains an eye for transactions that are not typical per client
Responsibilities – AP Admin Support:

·         Scans and uploads supplied invoices to an internal software program. 

·         Manage Coordination of Shipments from Clients using various shipping programs

·         Filling, copying, and data entry as required for all firm functions
·        Printing, Stuffing, and Mailing of All Client Checks ensuring the accuracy of documents