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RDMS Accounts Payable/ AP Admin Support
RDMS is a boutique accounting firm located in Petaluma, CA that focuses on the restaurant & hospitality industry. We are fortunate to experience continued growth and are searching for the right candidate to join our growing Accounts Payable team. The role will be split between administrative duties such as organizing, scanning, and check run processes in addition to handling a small Accounts Payable processing workload.
As a back-office solution for small businesses, we assist our clients in all of their administrative needs. As part of our service, processing invoices & payroll is paramount to not only moving our client's business forward but also generating good data for decision making! We are looking for someone with strong communication skills and strict attention to detail. The right candidate appreciates being part of a team and understands the value they will bring to both our company and the clients they work with.
We offer flexible (but consistent) hours, and a relaxed office environment, and are focused on accuracy and meeting deadlines.
Based on the AP Admin Support responsibilities of this position it is required to be full-time onsite in our Petaluma Offices for this position.
Reporting To: Staff Accountant Manager
Responsibilities – Accounts Payable:
Responsibilities – AP Admin Support:
- 401(k)
- Company parties
- Competitive salary
- Dental insurance
- Free food & snacks
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
RDMS Accounts Payable/ AP Admin Support
RDMS is a boutique accounting firm located in Petaluma, CA that focuses on the restaurant & hospitality industry. We are fortunate to experience continued growth and are searching for the right candidate to join our growing Accounts Payable team. The role will be split between administrative duties such as organizing, scanning, and check run processes in addition to handling a small Accounts Payable processing workload.
As a back-office solution for small businesses, we assist our clients in all of their administrative needs. As part of our service, processing invoices & payroll is paramount to not only moving our client's business forward but also generating good data for decision making! We are looking for someone with strong communication skills and strict attention to detail. The right candidate appreciates being part of a team and understands the value they will bring to both our company and the clients they work with.
We offer flexible (but consistent) hours, and a relaxed office environment, and are focused on accuracy and meeting deadlines.
Based on the AP Admin Support responsibilities of this position it is required to be full-time onsite in our Petaluma Offices for this position.
Reporting To: Staff Accountant Manager
Responsibilities – Accounts Payable:
- Organize and enter all supplied invoice data utilizing Restaurant365
- Follow-up with vendor communication from statement reconciliation and payment updates
- Preparing check previews and providing the firm’s management-approved client check runs
- Provides information to vendors and clients, reconciles vendor statements, researches and resolves past due items; researches and resolves account payable questions
- Posts manual checks from client communication to keep vendor accounts up to date
- Prepares the IRS Form 1099 Reports
- Learns responsibilities and functions of the purchasing activities of clients and maintains an eye for transactions that are not typical per client
Responsibilities – AP Admin Support:
- Scans and uploads supplied invoices to an internal software program.
- Manage Coordination of Shipments from Clients using various shipping programs
- Filling, copying, and data entry as required for all firm functions
- Printing, Stuffing, and Mailing of All Client Checks ensuring the accuracy of documents
