Accounts Payable And Receivable Specialist

Summary/Objective

The Accounts Payable and Receivable Specialist position is responsible for compiling and maintaining Accounts Payable records.

Essential Functions

• Process expense invoices by charging expenses to accounts and cost centers by analyzing invoice/expense reports and then submit for appropriate approval to process for payment
• Pays employees by receiving and verifying expense reports and requests for prepayments;
• Preparing checks and execute check runs
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Scan processed invoices
• Reports sales taxes by calculating requirements on paid invoices
• Protects organization’s value by keeping information confidential
• Create bank wire templates, set-up wire templates, and verify/release wire in the bank
• Perform Vendor Maintenance
• Issue and replenish petty cash
• Verify and reconcile counter sales drawers and ship tickets
• Prints, obtains signatures and distributes on all Accounts Payable checks
• Acts as liaison for Accounts Payable departments between our corporate offices and external branches
• Answers all vendor inquiries
• Maintains all Accounts Payable reports, spreadsheets, and corporate Accounts Payable files.
• Assembles and processes overnight shipments to branches.
• Assists in monthly closings
• Performs additional assignments at supervisor’s discretion
• New customer account set ups
• Update the new customer information in New Customer Account spreadsheet for management reviews.
• Monitoring Cash account and Credit Card accounts for all branches and resolve the aging issues.
• Update the Cash and Credit Card accounts Excel spreadsheet on daily basis.
• Charge/Check refund request for all Credit and Cash accounts.
• Customer Tax/Miscellaneous Adjustment.
• Daily Collection calls/Email Communication for all past due invoice customers.

Competencies

• Strong Microsoft Excel, Word, and 10-key-by-touch skills
• Basic accounting principles knowledge
• Organizational, multi-tasking, and prioritizing skills
• Financial Management
• Collaboration Skills
• Ethical Conduct

Supervisory Responsibility

The Accounts Payable and Receivable Specialist has no direct supervisory responsibilities.

Working conditions

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work

This is a full time position. Days and hours of work are Monday through Friday, 8:00am-5:00pm. The employee must work 40 hours each week to maintain full-time status.

Education and Experience

• 5 or more years of AR/AP experience
• High School diploma required, college courses in accounting preferred