Accounting/Payroll Assistant

Position Status: Full Time Regular Work Hours: 8 am - 5 pm (or 7 – 4). M-F

Employee Classification: Administrative

Accountable to: Controller

Position Overview: The Accountant/Office Assistant will provide accounting, payroll, job cost support, project management support and other administrative support as needed.

Characteristics:

Detail Oriented, Friendly, organized, cooperative, helpful, courteous, and patient team player.

Skills: Computer and Accounting Skills required - Prior Payroll administration and accounting software experience helpful. Position will use Microsoft Office; Adobe, HH2, Procore and Timberline/ Sage 300 in this position.

Accounting/Payroll Duties

Assist accounting functions including:

• Processing monthly subcontractor/suppliers’ invoices for Project Managers approval.
• Accounts Payable posting invoices; checks; ACH; auto payments etc.

• Collate small bill invoices and checks. File all paid invoices.
• Verifying lien waivers for accuracy & signatures, making sure certificates of insurance are up to date, signed contract received, etc.
• Track lien waivers received in Sage & file scanned images in electronic job folder.
• Create and maintain traditional job files – includes filing lien waivers, checks/paid pay applications.
• Updating Certificates of Insurance and W-9 information in the Master Vendor file. Scan & electronic file.
• Working with Job Costing
• Payroll Processing every two weeks – utilizing HH2 and Sage Payroll Module.
• Payroll Tax and 401K Payments.
• Reconciling bank statements.
• Deposit receipts; cash management

Administrative/Office Support:

• Greeting and assisting visitors.
• Copier/Printer Maintenance with paper and toner as needed.
• Conference room set-up
• Order office supplies
• Manage the phone system, including updating the directory and routing calls.
• Manage incoming and outgoing mail. Package and send all overnight parcels and same day deliveries.

There are other growth opportunities in areas of Project Management and Estimating as time allows and needs of other work teams at Harmon Construction.

Job Type: Full-time

Pay: $19.96 - $28.04 per hour

Work Location: In person