Accounting Technician - Fargodome

Job Summary:
Under general supervision, performs fiscal processing in the areas of general ledger, cash receipts, accounts payable, accounts receivables, and bank and ticketing reconciliation. This position serves as the main level of support for software and procedural questions for the above areas.
Scope of Responsibility:
Incumbents may exercise judgement based on knowledge of basic accounting/bookkeeping principles and techniques, but decisions are made in accordance with established precedent and departmental policy.

Primary Responsibilities

Essential Duties and Responsibilities:

1. Performs Accounts Payable activities to pay vendor invoices.
   1. Creates vendor master records, requests and enters vendor W-9 information;
   2. Reviews and reconciles invoices to purchase orders and posts invoices for payment;
   3. Print checks and check reports for FARGODOME; creates check file for Fargo Dome Authority Finance Committee;
   4. Researches outstanding checks & attempts to resolve;
   5. Researches open items on vendor statements;
   6. Scans checks and supporting documentation into imaging software;
   7. Retrieves check documentation in response to various departments’ request;
   8. Completes vendor credit applications;
   9. Responsible for the annual 1099 preparation to be forwarded to City of Fargo Finance.
2. Prepares and processes accounts receivable billings, posts receipts, customer service and initiates collections.
   1. Creates customer master records;
   2. Sets up automatic billings for departments based on agreements and/or correspondence;
   3. Enters customer charges and imports departments charges for invoicing;
   4. Produces billing statements and related documents in order to settle customer accounts including review of accounts and determining balance due;
   5. Posts payments to account receivable in accounts receivable system and monitors accounts to endure they are up to date and assesses penalties according to established guidelines;
   6. Issues notices of delinquencies and/or termination of accounts;
   7. Creates aging reports for departments;
   8. Enters approved adjustments;
   9. Reconciles customer accounts, when necessary;
   10. Researches bankruptcy notices;
   11. Reviews past due accounts, sends collection letters, responds to customer inquiries, and sends delinquent accounts to collections.
3. Liaise with FARGODOME Ticket Office regarding necessary reporting.
   1. Auditing, reconciliation, and recording of daily, weekly & monthly ticketing accounts including primary ticket office, internet & mobile sales;
   2. Reconciliation and recording of daily ticket office receipts to credit card reports and cash deposits and summary reports.
4. Responsible for all FARGODOME balance sheet accounts.
   1. Monthly reconciliation and preparation of supporting schedules;
   2. Compilation and maintenance of data for monthly, quarterly, and annual spreadsheets as they relate to financial and budgetary matters;
   3. Completes the daily cash receipts reconciliation and review, along with managing accounting cash flow needs, invest excess funds in savings or with City of Fargo.
5. Oversees the use of FARGODOME financial accounting software.
   1. Interprets and prepares accounting data for input into computerized accounting system;
   2. Responsible for performing ongoing accounting procedures including reconciliations, invoicing, cash receipts and disbursements, data entry, journal entry preparation, and report preparation;
   3. Performs the monthly and year end closings including preparation of journal entries and support documentation;
   4. Serves as the primary contact with accounting software provider.  Responsible for communicating updates or training opportunities to others in the department.
6. Completes the daily cash receipts reconciliation and review, along with managing accounting cash flow needs, invest excess funds in savings or with City of Fargo.
7. Responsible for compilation, summarization, and preparation of monthly sales tax payable, along with necessary supports schedules; other sales tax correspondence as applicable.
8. Performs FARGODOME accounting department general support activities.
   1. Maintain documentation regarding accounting systems and tasks and recommend/implement new forms or procedures to ensure efficient financial operations;
   2. Along with Accounting Manager, prepare work papers for yearly audit and assist with onsite audit needs if requested;
   3. Coordinate record retention processes for accounting/finance documents and make copies of pertinent materials;
   4. As part of accounting team, continually assess, design and model appropriate internal controls;
   5. Train and supervise any accounting assistants or interns as applicable to job related tasks;
   6. Along with Accounting Manager, prepare work papers for annual budget.
9. Performs all job duties in compliance with safety guidelines and with an ongoing awareness of safety practices.
   1. Knows and follows department and city rules as well as sound work and safety practices in order to accomplish the job objectives and avoid injury or loss;
   2. Wears proper protective equipment when policy requires, or conditions indicate a need exists and utilizes proper body mechanics and ergonomics while performing work;
   3. When potentially unsafe conditions are observed, makes efforts to avoid or correct them if they are controllable and draws them to the attention of the responsible supervisor or safety representative in a timely manner.
10. As assigned by the Accounting Manager on an as-needed basis, assists with other department related event tasks including ticket office, merchandise sales and event utility sales.

Minimum Qualifications:
Associate’s degree in a business-related field, preferably accounting, and two or more years of previous bookkeeping or clerical accounting experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Knowledge, skills and abilities include:
• Extensive knowledge of accounting principles and procedures, including technical standards and internal control processes.
• Extensive knowledge of computerized accounting systems.
• Proficient with Microsoft Office Suite, including Outlook, Work, and Excel. Advanced Excel skills highly preferred.
• Ability to maintain accurate records in accordance with established procedures.
• Ability to perform detail work involving written or numeric data and to make calculations rapidly and accurately.
• Position requires a minimum amount of supervision and must carry out work assignments accurately and with close attention to detail with relative independence.
• Ability to establish and maintain effective and positive working relationships with other employees, lessees and public.
• Ability to communicate effectively both orally and in writing.
• Ability to work under pressure in meeting deadlines.
• Ability to work long, irregular hours as dictated by event schedules and project timetables.
• Knowledge of general

Physical Demands & Working Conditions:
Most work is performed in a normal office environment. Work requires extensive use of a computer, telephone, and other office equipment. Work is generally light with considerable variety. Lifting a box of paper is the heaviest work. There is considerable attention to detail and deadlines. Intermittent travel to other offices is required to attend meetings. The job may involve dealing with and calming individuals who are emotionally charged over an issue.
Activities include stooping, standing, walking, lifting, fingering, grasping, feeling, talking, hearing/listening, seeing/observing, repetitive motions.
Light Work: Physical demands are normally those associated with light work: Exerting up to 25 pounds of force occasionally and/or 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.
Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.
Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time.