Accounting Specialist

Position Details
Position Information
Recruitment/Posting Title
Accounting Specialist
Job Category
Staff & Executive - Finance/Accounting/Purchasing
Department
Controller-Univ Accounting
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, the State University of New Jersey is seeking an Accounting Specialist for the University Controller's Office. Reporting to a Senior Accountant Supervisor this position is primarily responsible for processing and controlling University Petty Cash, Travel/Cash Advances issued to University faculty and staff, and performing account reconciliations.
Among the key duties of the position are the following:

• Manages Petty Cash accounts ensuring compliance with established procedures for appropriate fund use and opens new accounts.
• Oversees the workflow and processing of Travel/Cash Advances in the Expense Management System, reviewing supporting documentation for adherence to relevant University policies.
• Deposits and records checks received from the State of New Jersey and other sources to a cash clearing account, facilitating research and allocation to the appropriate University department.
• Prepares general ledger balance sheet account reconciliations monthly, addressing outstanding items, and executing timely actions such as tracking, notifications, and preparing journal entry adjustments.
• Provides assistance on various projects, such as ongoing process improvement initiatives, year-end analytical reviews and reporting, assistance with internal/external audit requests as needed, and other general accounting functions.
• Works independently under general supervision, executing routine and non-routine tasks with occasional review of work outputs by a supervisor.
• Performs professional work requiring knowledge of Generally Accepted Accounting Principles (GAAP), and a comprehensive understanding and application of concepts, theories, principles, practices, terminology, and applied bases of accounting.
• Communicates with faculty and staff in various functional departments across the University, and external parties in a courteous and professional manner.

Position Status
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA
Nonexempt
Grade
05
Position Salary
Annual Minimum Salary
63518.000
Annual Mid Range Salary
79089.000
Annual Maximum Salary
94659.000
Standard Hours
37.50
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience

• Bachelor's degree preferably in accounting, finance, business administration or related field.
• A minimum of two years' relevant experience in a financial/accounting function.

Certifications/Licenses
Required Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Computer literacy (MS Office - advanced Excel skills, Word, Outlook, PowerPoint, ERP application experience.
• Strong knowledge of US GAAP
• Ability to work independently with good analytical and problem-solving skills around accounting analytics and processes.
• Exceptional customer service skills.

Preferred Qualifications

• Knowledge of Oracle ERP, SAP Concur and GASB.

Equipment Utilized
Physical Demands and Work Environment

• May be required to work extended hours during the fiscal year-end closing period and other peak periods throughout the year, or as needed.

Special Conditions
Posting Details
Posting Number
24ST0287
Posting Open Date
02/15/2024
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Off Campus
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement