Accounting Specialist (Remote)

The Role

The Accounting Specialist will be responsible for the primary bookkeeping and accounting transaction functions for RIMS, GRMI, RiskPac, and IFRIMA. This position will record A/R and revenue transactions from all systems, record and post cash receipts to all systems as needed, manage transactions and vendor records in Bill.com, prepare G/L payroll entries, review expense reports, prepare 1099s, and handle other transactional functions as assigned.

Responsibilities

Cash Receipts:

• Download and record all bank cash receipts (wires, ACH, lockbox) for all entities (RIMS, GRMI, RCC, IFRIMA, RiskPac).
• Ensure all backup for cash transactions is downloaded and saved to appropriate monthly folders.
• Maintain accurately reconciled daily cash receipt log.
• Download and post all cash receipts to each system as appropriate and generates daily cash reconciliation reports between cash/CC transactions and subsystem postings.
• Work with clients’ procurement departments to complete and manage information requests.
• Work with the sales administrator to ensure accounts receivable are collected on a timely basis.
• Prepare and send out IFRIMA invoices to members or IFRIMA administrators as needed.
• Investigate and resolve credit card disputes and chargebacks daily.
• Create and send monthly invoices to RIMS’ subtenant.

Cash Disbursements:

• Enter all bills from Bill.com inbox into Bill and ensure proper coding, approvers, posting dates, and # of allowable characters.
• While RIMS is using GP as a G/L system, ensure that new vendors are also entered as vendors in GP.
• Ensure all credit memos are entered and applied in Bill.com (and G/L as needed).
• Follow-up routinely with lagging approvals and payments.
• Process refunds.
• Maintain vendor records in Bill.com and G/L (as needed).
• Ensure W9s and accurate banking information are provided by vendors.

Expense Reports:

• Review expense reports after submission for accuracy prior to releasing to the approver.
• Transmit out-of-pocket reports to Bill.com for payment.

Fixed Assets:

• Maintain accurate and current fixed asset listing in the G/L fixed asset module.
• Regularly evaluates fixed asset inventory and writes off depleted assets as needed.

Monthly Closing:

• Prepare monthly revenue entries from eShow and Mothernode.
• Prepare bank transactions and transfer entries.
• While we are on GP, prepare downloads from Bill.com for payments, bills, and credit memos, upload them into GP via the integrator for RIMS payments, and manually enter transactions into the G/L for GRMI, RiskPac, and IFRIMA.
• Prepare prepaid and accrual entries.
• Prepare fixed asset and depreciation entries.
• Prepare payroll G/L entries for each pay period.
• Assist with allocation calculation and journal entry preparation.

Audit & Tax Preparation Support:

• Research requested audit samples and provided the requested backup.
• Assist with the preparation of work papers for tax returns (990, sales tax, FEC filings) for all entities.
• Prepares 1099s for timely filing.

Other Duties:

• Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Qualifications

Experience:

• 1-2 years experience, preferably in non-profit finance and accounting.

Education:

• BA or Associate's Degree in Accounting/Finance/Business Administration.

Computer Skills:

• Must be proficient in multiple finance technology platforms and MS Office.
• Experience using Great Plains, Concur, and CRM platforms desired.

Core Competencies

• Knowledge of GAAP.
• Strong attention to detail.
• Strong oral and written communication skills with the ability to explain problems with systems and transactions.

Work Environment

This position is 100% remote.

Travel

< 5% to RIMS events, staff meetings, and professional development

Benefits

We offer a robust benefits package and believe in providing employees with a consistent work/life balance. From flexible vacation and generous parental leave benefits to promoting wellness and giving back to our community, we offer a full benefits package, including options for medical, dental, and vision insurance and a 401k with company match.

Compensation

The salary range for this role is $65,000 - $80,000.

An offer within the salary range will be based on several factors, including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, and organizational needs.