Accounting Clerk

Accounting Clerk - Arlington, VA
Background:
Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for an Accounting Clerk supporting the Foreign Service Institute in Arlington, VA.
Position Description:
The Accounting Clerk is located in the Foreign Service Institute Budget and management Division.
The Budget and Management Division (FSI/EX/BUD):
(1) Formulates, presents, and executes the budget for the Foreign Service Institute (FSI);
(2) Coordinates and monitors all resource planning functions, allocations, and usage which include preparing the Congressional budget, and performance and strategic planning documents;
(3) Collects, evaluates, and analyzes data related to the operational costs of the Institute's training programs, calculates tuition rates for FSI courses and offerings, and supports the Diplomatic Security Training Center and other entities as required since FSI is the Department's training bureau;
(4) Is responsible for the billing and collection of tuition-based fees for non-State customers of FSI's training programs, both domestic and abroad, and provides billing and collection services for tuitions to other bureaus;
(5) Authorizes and approves funds for business-related travel of FSI personnel in line with Department policy and refers all requests related to business class travel to the Executive Director for decision;
(6) Serves as the coordinator with other agencies and Department bureaus (e.g., INR) on reimbursement issues relating to FSI (and, as requested, other departments) training;
(7) Coordinates electronic payment to and from the Department of Treasury related to non-U.S. Government attendance at Department training events under special authority;
(8) Prepares guidance regarding honoraria;
(9) Provides merchant (reimbursable) credit card services to other agencies, private sector corporations, and the Department's Bureau of Budget and Planning (BP); and
(10) Under Department-delegated authority, provides Pass I certification on vendor invoices for goods and services received by FSI and other bureaus in accordance with the Prompt Payment Act (31 U.S.C. 3901 et seq.).
Requirements:

• Minimum Experience: Two years of experience in a related field.
• U.S. citizenship and the ability to obtain a public trust clearance;
• Fluency in the English language;
• A high school diploma;
• Superior organization skills with a high level of attention to detail;
• Effective oral and written communication skills;
• The ability to interact effectively in a multicultural setting;
• Excellent customer service skills;
• The ability to work effectively, independently, and on a team with colleagues in various employment categories, such as Civil and Foreign Service government employees, and other contract employees;
• The ability to effectively uses Microsoft Office business applications software sufficient to meet the needs of their specific position (e.g. Microsoft Outlook, Excel, Teams, PowerPoint, and SharePoint.

Working Duties (including but not limited to):

• Maintains journals or subsidiary ledgers of an accounting system and balances and reconciles accounts;
• Reviews invoices and statements, verifies information, ensures sufficient funds have been obligated, and if questionable, resolves with the submitting unit determining accounts involved.
• The review will include coding transactions and processing material through data processing for application in the accounting system;
• Analysis and reconciliation of computer print-outs with operating unit reports (contacts units, researches causes of discrepancies, and takes action to ensure that accounts balance);
• GTM provides suggestions for handling unusual or non-recurring transactions;
• Conformance with requirements and technical soundness of completed work are reviewed by the GTM or are controlled by mechanisms built into the accounting processes;
• Develops and analyzes data reports for COR and team leads to support components' financial planning;
• Tracks outstanding payments to ensure funds are de-obligated as needed;
• Creates and maintains detailed spreadsheets tracking invoices that require manual input within the financial system;
• Provides daily assistance to students, clients, and vendors on the resolution of payment questions, issues, and disputes.

Application Notes:

• Please provide a resume to include the duties and responsibilities performed for each previously held position.
• Please provide three (3) professional references on your resume.
• Candidates must possess U.S. Citizenship.

Kent, Campa and Kate Incorporated (KCK) is an equal opportunity employer. KCK does not discriminate against employees and applicants on the basis of race, color, religion, sex, ancestry, national origin, gender, sexual orientation, marital status, age, disability, gender identity, results of genetic testing, veteran status, or any other status protected by federal, state, and local law.