Accounting Associate, Accounts Payable

Midwest is a global leader in providing chemicals that control dust, stabilize roads and keep the rails moving. We have been delivering earth conscious solutions for over 40 years; leading the dust control, soil stabilization, lubrication, and anti-icing/deicing industries.   We solve problems for customers. Every day, we seek new ways to solve old problems, and we work with our customers, so our programs seamlessly blend into their operations.  We strive to help people live and work better. It starts with chemistry, but it’s really about people helping people.
 

Midwest is looking for an Accounting Associate, Accounts Payable who will be responsible for processing payments for all invoices and issuing timely payments for all goods and services purchased.  This work will focus on processing new vendor account setup, vouchering vendor payments, vendor payment processing, and month end Accounts Payable reconciliation.

 Key Accountabilities:

• New Vendor Setup:
  • Establish and set up new vendors within the ERP system, including completion of credit application, obtaining current W9, and vendor payment method (ACH, vCard, or check).
  • Maintain the vendor account to ensure that current terms, payment method, and vendor remit information is current and accurate.
• Vendor Statement Review:
  • Review all vendor statements for missing vendor invoices.
  • Request from the vendor any missing information.
• Invoice Vouchering:
  • Timely and accurately voucher vendor invoices and follow up with vendor’s if there are inquiries.
  • Direct enter all invoices and PO Enter/Match invoices.
  • Ensure all invoices are entered accurately and timely.
• Vendor Payment
  • Create and process the weekly payment run in ERP system and provide a detailed payment run each week for approval by the Director of Accounting.
  • Process and post into the ERP system all credit card payments, manual ACH payments, and any payments outside of the normal weekly payment run.
• Docu-Link Scanning:
  • Scan and upload all vendor invoices into the Midwest Docu-Link system in a timely manner
• Unvouchered Report:
  • Perform monthly review and analysis of the Accounts Payable Unvouchered report for any PO’s that are received but not matched to an invoice.
• Month End Process and Reconciliation:
  • Process and post the month end accrual entry accurately and timely. Run the month end reports for Accounts Payable and process the Accounts Payable Aging and Received Unvouchered reports and reconcile reports to the General Ledger, on a monthly basis. Notify manager of any adjusting entries for approval and posting.
• Concur Expense Reporting:
  • Review and approve all employee expense reports through Concur. Process all expense reports and upload to the ERP system. Create and process all employee reimbursements on a bimonthly basis.
• Other duties as assigned

Requirements:

• High school diploma or GED

• Bachelor’s degree in business or related field; proven industry experience will be acceptable in lieu of degree
• Minimum 2 to 4 years’ experience in Accounts Payable capacity

• Proficient in Microsoft Office and industry related software programs
• Great Plains or ERP System experience

• Demonstrated knowledge of Accounts Payable and Vendor relationships
• Strong customer service skills
• Ability to exercise considerable judgment, maintain confidentiality, and act in a diplomatic manner

• Ability to independently identify, research and resolve issues
• Effective verbal and written communication skills
• A decisive individual who possesses a detail-oriented perspective
• Demonstrated ability to manage multiple priorities and deadlines
• A well-organized and self-directed individual who can work with minimal amount of supervision
• Capability to efficiently complete tasks in a fast-paced environment
• Ability to work extended hours or weekends if or when needed

Midwest is proud to be a NorthCoast 99 winner, an award that recognizes top employers in Northeast Ohio for their commitment to attracting, developing, and retaining exceptional talent. We are dedicated to creating a workplace culture that fosters innovation, growth, and employee well-being.

Midwest’s success is the result of our employees’ dedication and professionalism. We provide our employees with exciting, fast-paced, and friendly work environment; a culture of care and collaboration; opportunities to grow; and competitive wage and benefits package, including healthcare/dental/vision/wellness programs, life insurance and retirement plan.   We also offer a generous employer contribution of up to 93% with wellness incentive programs. 

 Pre-employment drug screening and background checks are required.  The company offers a competitive salary, company vehicle and benefits package.  EOE