Address
Form of workLocation: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 56475
Department
University’s Health Services (UHS) at Florida State University (FSU) envisions a healthy community where every student thrives. UHS’s mission is to promote and improve the overall health and well-being of FSU students. UHS is housed in the Mary B. Coburn Health and Wellness Center, a 170,000 square-foot multipurpose facility built in 2012. The Health and Wellness Center includes classrooms, a nursing triage clinic, a priority clinic, a fitness center, and a healing garden for personal reflection.
ResponsibilitiesServes as P-card Proxy for multiple UHS Staff: provides guidance on allowable purchases, timely performs weekly P-Card entry, and monthly P-Card reconciliations submission to Procurement Services. Maintains filing system of paid and unpaid Pcard charges by card holder. Maintains purchasing card reconciliation log in excel.
Supports contract management processes within UHS: compiles required
documents, adds new contracts to the Spearmart Contract Module and secures required approvals timely. Monitors expiration of contracts and assists UHS Contract Manager with contract renewal. Files all contract related documents and maintains contract tracking records.
Reconciles eCW, Tallahassee Memorial, Quest and Radiology invoices/statements for accuracy, and works with vendors and UHS staff to confirm invoices to be paid. Performs weekly audit of open balances, prepares and posts adjustments and/or payments. Contacts customers to resolve open balance issues, adjusting, and requesting student account correction as needed.
Supports UHS travel representative, purchasing agent and billing customer service roles as assigned, including and not limited to, initiates travel requests and reimbursements in FSU travel management system, creates requisitions and receipts in FSU procurement system, answers insurance billing related inquiries.
Attends UHS Business office meetings as scheduled. Serves on committees as assigned and participates in UHS quality improvement programs or business office projects. Stays abreast of all University policies and procedures related to the role.
QualificationsHigh school diploma or equivalency and two years appropriate experience.
(Note: a combination of post high school education and experience equal to two years.)
Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.
Knowledge of accounting systems and practices.
Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.
Ability to perform assigned responsibilities with minimal to moderate supervision.
Ability to gather, interpret, report, and/or edit information.
Position requires pre-employment PPD (TB) and successful completion of post hire OSHA training.
Contact InfoPlease email the UHS HR Team at UHS-Recruiting@fsu.edu with any questions.
University InformationOne of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
Salary will be commensurate with experience and may include a comprehensive benefit package i.e.; health insurance, life insurance, dental insurance, vision insurance, short and long term disability insurance, health and dependent care savings accounts, retirement, and professional development funds.
FSU Total RewardsFSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.
ConsiderationsThis is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.
This position is being readvertised. Previous applicants need not reapply.
Equal Employment OpportunityAn Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.
