Accounting Assistant And Cashier

Accounting Assistant and Cashier
Job no: 492811
Work type: Staff Full Time - Full Year
Location: Lewiston, ME
Categories: Accounting
Title: Accounting Assistant and Cashier
Position Purpose:
Working under the general supervision of the Controller, this position performs a variety of tasks in cashiering and in support of the Accounting Department.
Job Duties:

• Functions as the cashier for receiving and receipting College department and organization deposits for a variety of activities. Ensures that deposits are accurate and properly documented;
• prepares and reconciles the cash report and bank deposit; and receives department change orders and calls them into the bank. This position is responsible for maintaining proper internal controls relative to cash handling.
• Additional cashiering duties include disbursing cash for petty cash transactions (generally less than $150), and replenishing petty cash funds after reviewing for proper authorization, ensuring that transactions are fully and adequately documented, properly coded and generally in line with sound business practices.
• Monitors checks returned from the bank for insufficient funds, including preparing and following up on collections letters.
• Monitors and distributes electronic bank transactions including distributing ACH and wire notifications to departments on campus. Communicates significant bank transactions to the Treasurer.
• Performs weekly review of corporate charge card transactions including verifying receipts and account coding.
• Performs daily mail pick up, drop off, sorting and disbursing of invoices and finance related notices.
• Responsible for a number of miscellaneous functions including running various feed processes to update the accounting system, conversion of paper records to electronic databases, data processing of journal entries, and performing other duties as assigned.
• This position performs backup Accounts Payable functions as needed, including keying vendor invoices, maintaining vendor records, and assisting with the weekly batch payment cycle.
• Working as part of a team, this position reviews proposed changes in processing and gives suggestions for improvements including how proposed changes may affect work flow.

Minimum Qualifications:
Education

• Associate degree in Business Administration or equivalent experience required.
• Bachelor degree in accounting or business related field preferred.

Experience

• Experience in accounting preferred.
• Banking experience preferred.

Skills and Knowledge

• Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community.
• Working knowledge of the principles of accounting and standards of internal control.
• Familiarity with spreadsheet financial functions in Excel.
• High level of attention to detail and accuracy.
• Excellent communication (written, verbal and presentation) skills.
• Ability to evaluate data and exercise sound judgement.
• Exceptional organizational(time, task, project management) skills.
• Willingness and ability to learn additional applications as needed.
• Personal commitment to excellence and the mission of a top-tier small liberal arts college.

Benefits: Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace.
Equal Employment Opportunity Statement:
Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.
Inquiries concerning the college's policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, 207-786-6445 or via email at glexow@bates.edu.
About Bates:
Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world.
Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin.
Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate.
Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff.
The college is proud of deep roots in the Lewiston/Auburn community, Maine's second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.
Advertised: Feb 14 2024 Eastern Standard Time
Applications close: