Address
Form of workJob Description
Position: ACCOUNTING ASSISTANT
Reports to: Chief Financial Officer
Status: Hourly, Non-Exempt
Job Description
Job Summary:
The Accounting Assistant, with a focus in Accounts Payable, will prepare and maintain financial records, and other related financial activities that include monitoring the outflow of capital for the company for Operating Expenses.
Primary responsibilities:
- Ensure the integrity of the Accounts Payable Module by coding Accounts Payable invoices properly and obtaining the appropriate manager approval on all invoices.
- Input invoices in Accounts Payable for all non-inventory items including matching invoices to the Purchase Orders and Receiving Documentation, as appropriate.
- Record all Autopayment for all Operating Expenses.
- Prepare and distribute vendor payments on an efficient and timely basis; including processing recurring payments as scheduled.
- Maintain integrity of vendor system and paper files; including 1099 data and no duplication of vendors in the system.
- Audit all employee expense reports to ensure compliance with Corporate Travel Policy. Prepare Disallowance Notices and e-mail them to the employee with a copy to their direct supervisor when necessary.
- Monitor American Express Corporate Card and BB&T Corporate Card activity by entering all activity in the Accounting System weekly to assist with each Credit Card Reconciliation. Report any questionable charges to the CFO in a timely manner.
- Reconcile all store level petty cash bank accounts on a monthly basis and record entries as needed.
- Prepare recurring and correcting journal entries as needed.
- Process and distribute 1099s at year end. Address vendor questions and file corrections as needed.
- Ensure the integrity of the Corporation by developing and documenting accounting procedures and internal controls in all processes. Create process improvements.
- Assist with requests from auditors for year end audits.
- Special projects such as system conversions, budget set-up in system, research and problem resolutions, assist other accountants and others projects as needed.
