Accountant/HRS Specialist

BASIC FUNCTION:

Under the direction of the assigned supervisor, perform technical duties related to District certificated and classified HRS system; provide information and assure compliance of individual and employment; prepare and process payrolls and benefits deductions and payments, prepare financial records for one or more major fiscal accounts at the District level or perform complex accounting and bookkeeping work; prepare, develop, monitor and maintain computer generated financial statements and reports for an assigned independent auxiliary program such as Food Services.

DISTINGUISHING CHARACTERISTICS:

Incumbents in the Senior Account Technician classification perform basic level accounting duties. Accountant/HRS

Specialist incumbents perform difficult and complex financial and accounting functions and assume primary responsibility for the personnel section of the HRS employee database.

REPRESENTATIVE DUTIES:

● Prepare and maintain a variety of difficult and complex financial and accounting records, ledgers and reports; maintain a variety of files. E

● Provide information to District personnel regarding various records, budgets, accounts and programs. E

● Direct accounting activities for an assigned major program such as Food Services; prepare complete financial statements assuring proper financial controls and practices in conjunction with accepted accounting principles. E

● Prepare and monitor departmental purchase orders and requisitions,; check requisition for proper account codes; set up new accounts as needed. E

● Provide for the proper processing of accounts payable; code and prepare invoices for payment; monitor time line for applicable discounts post activity to computer. E

● Prepare and review expense transfers; input transfer data into computer and verify for accuracy; prepare federal reimbursement claim. E

● Evaluate financial condition of assigned programs; develop trend information and communicate issues or problems to management. E

● Reconcile benefits and voluntary deductions to vendor statement. E

● Prepare fiscal reports for student body accounts. E

● Provide for the proper collection and accountability of monies received. E

● Respond to questions from employees or other individuals regarding interpretation of laws, regulations, contracts, District policies and accounting procedures. E

● Code time sheets and prepare for payroll input as assigned. E

● Assist the Director with projected budgets and spreadsheets for assigned programs; prepare and monitor budget

revisions; code budget accounts. E

● Perform related duties as assigned. E

● Perform responsible and technical duties related to HRS Employee Database System; provide information and assure compliance of individual and collective employment procedures. E

● Prepare and process classified, certificated, management, hourly/daily employees on the HRS system. E

● Review personnel Notices of Assignment to assure compliance with current rules, regulations and contract requirements; assist in the resolution of issues, conflicts or errors. E

● Prepare and maintain a variety of records and reports, including payroll, retirement and other benefits issues. E

● Process through HRS programs such as health insurance, retirement plans, salary deductions and electronic fund

transfers; verify and research issues related to monthly deductions. E

● Operate office equipment including a computer terminal, typewriter, copier and calculator. E

● Operate a computer to input various data related to employees using HRS and other systems; update assigned

systems with new information as appropriate; prepare and generate reports, records, charts and matrixes

utilizing assigned systems. E

● Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

● Accounting, bookkeeping and budgeting principles, practices and procedures.

● Basic financial analysis.

● Financial and statistical record-keeping techniques.

● Methods and practices employee database maintenance.

● Principles of human resources.

● Voluntary deductions and fringe benefits.

● Report writing.

● Modern office practices, procedures and equipment.

● Computer assisted database.

● Payroll policies and procedures.

● Preparation, maintenance, verification and processing of payroll records.

● Interpersonal skills using tact, patience and courtesy.

● District organization, operations, policies and objectives.

● Applicable sections of the State Education Code and other applicable laws.

● Policies and objectives of assigned program and activities.

ABILITY TO:

● Perform complex accounting and auditing work.

● Prepare, develop, monitor and maintain financial statements and reports.

● Make arithmetic calculations quickly and accurately.

● Perform responsible and technical duties related to HRS employee database.

● Provide information and assure compliance of individual and collective employment procedures.

● Prepare and process payrolls and benefits deductions and payments.

● Operate a computer terminal to enter data, maintain records and generate reports.

● Establish and maintain cooperative and effective working relationships with others.

● Read, interpret, apply and explain rules, regulations, policies and procedures.

● Work independently with little direction.

● Work confidentially with discretion.

● Communicate effectively both orally and in writing.

● Type at an acceptable rate of speed.

● Meet schedules and timelines.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school supplemented by college-level course work in business, accounting, payroll, taxes and related areas and three years increasingly responsible payroll and benefits experience.

WORKING CONDITIONS:

ENVIRONMENT:

● Office environment.

● Constant interruptions.

PHYSICAL DEMANDS:

● Dexterity of hands and fingers to enter data into a computer.

● Sitting for extended periods of time.

SALARY:

Salary is based on placement on the Classified Salary Schedule as it relates to qualifications, education, and verifiable contracted experience. Schedule N Range 33 (35.62 - 43.31)

Job Type: Full-time

Pay: $35.62 - $43.31 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• On-the-job training
• Paid time off
• Vision insurance

Shift:

• 8 hour shift

Weekly day range:

• Monday to Friday

Work setting:

• In-person
• Office

Application Question(s):

• In order to move forward to with your application, you must go and apply on our company site using this link: https://www.edjoin.org/Home/JobPosting/1907491

Work Location: In person