Account Clerk - Human Resources

Salary : $47,112.00 - $65,998.40 Annually
Location : Mankato, MN
Job Type: Full Time
Job Number: 2023-00134
Department:Human Resources
Opening Date: 12/18/2023
Closing Date: 1/7/2024 11:59 PM Central
DESCRIPTION
Under the direct supervision of the Human Resources Director, the Account Clerk - Human Resources is responsible for the support of employees and the organization by providing resources to optimize performance individually and collectively. The Account Clerk - Human Resources will perform administrative duties related to the operations of the Human Resources office such as maintaining records, preparing a variety of complex documents, and carrying out entry level payroll/accounting functions to support Human Resources. This position will be responsible for reconciling vendor and benefits invoices and records. This position requires a significant amount of customer interaction, both internal and external.
DUTIES / RESPONSIBILITIES
ESSENTIAL FUNCTIONS

1. Answers routine questions, distributes and explains forms, communicates HR and organization policies and procedures. Direct visitors and employees to appropriate offices. Departmental intranet administration and maintains employee information on the County website.
2. Performs administrative functions such as answering and directing departmental phone calls, distributing office mail, scheduling meetings and training, maintaining department supplies, etc.
3. Ensures accurate and timely processing of records for payroll, such as new hires, terminations, employee transfers, changes in job title/classification, changes to pay rates, changes to benefit elections, and other related employment matters.
4. Facilitates audits by providing records and documentation to auditors.
5. Assists with benefit administration throughout the benefit year and specific to Open Enrollment. Resolves discrepancies with information submitted from the employee to data on file and plan requirements. Reconciles vendor invoices with employee elections and deductions. Facilitates payment of vendors, which may processing purchase orders, updating payroll deductions, and resolving discrepancies.
6. Prepares, process, maintains, and reviews a variety of documents, including applicant/employee files, payroll records for completeness, accuracy, and submission standards. Complies with confidentiality and data practices requirements and retention.
7. Ensures compliance with federal, state, and local Human Resources, payroll, wage, and hour laws and best practices.
8. Promotes a diverse, culturally competent, and respectful workplace.
9. Interacts positively with internal and external customers. Communicates and interacts effectively and respectfully with employees, supervisors, individuals from other organizations, and customers.
10. Performs the physical and mental demands of the position.
11. Attends work during regularly scheduled hours.

ADDITIONAL FUNCTIONS:

1. Assists in recruitments, new hire onboarding and off boarding, etc.
2. Provides support and assistance to Human Resources team members in day-to-day functions or as directed.
3. Compiles, prepares, and generates documents and reports for Human Resources and management such as payroll, budget, benefits, attendance, new hire, turnover, etc.
4. Participates in professional staff development. Participates in training and education opportunities to maintain and improve proficiency. Attends and participates in professional organizations. Associates with employees and departments from other counties and states for collaboration.
5. Performs other related functions as apparent or assigned.

QUALIFICATIONS
MINIMUM QUALIFICATIONS:

• High school diploma or equivalent required.
• One (1) year of experience in Human Resources, payroll, accounting, or bookkeeping.

PREFERRED QUALIFICATIONS:

• Fluent in understanding and speaking languages other than English such as: Spanish, Somali, Chinese, Sudanese, or Arabic
• Two years of post-secondary education in accounting, business administration, Human Resources, or related field.

CONDITIONS OF EMPLOYMENT:

• Must comply with all federal and state laws and organizational and departmental policies and regulations.
• Must successfully pass a background check.
• Must comply with data practices policies and standards relative to not public data. Any access to not public data should be strictly limited to accessing the data that is necessary to fulfill the employment responsibility. While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonably finished the not public data must be properly stored according to county policy and the Minnesota Statutes.

HOURS OF WORK
Monday through Friday from 8:00 a.m. to 5:00 p.m. Some evening, weekend, and/or overtime hours may be required.
Benefits Overview
AFSCME, No. 65 - Courthouse & Human Services
The County of Blue Earth provides a comprehensive, balanced, competitive total compensation package. The County's benefit programs address both the immediate needs that you and your family may have, such as medical coverage or dependent care assistance, and your long-term needs, such as retirement savings.
The following outlines County offered total compensation benefits. This document provides an overview and does not offer all provisions, limitations, and exclusions. If there is a contradiction between this and the official plan documents and/or collective bargaining agreements, the plan documents will prevail.
Regular, Full-Time Employee
Wage/Salary Scale
Blue Earth County features a 12-Step Pay Plan. Our advertised salary ranges include all 12 Steps. A selected candidate will typically be offered Step 1 of the salary range. Additional salary considerations are subject to negotiation and dependent on skills and experience directly related to the position.
Vacation Leave
Vacation accruals, utilization, and payouts are detailed in the collective bargaining agreement and/or the employee handbook.
Blue Earth County Years of Service Bi-Weekly Accrual Rate
0 - 5 years - 3.85 hours
6 - 9 years - 4.77 hours
10 - 13 years - 5.69 hours
14 - 18 years - 6.62 hours
19 - 24 years - 7.54 hours
25 + years - 8.46 hours
Sick Leave
Employees accrue sick leave at a rate of 7.34 hours for each full month of service.
Paid Holidays
Blue Earth County recognizes 11 (88 hours) paid holidays, and employees receive one floating holiday per year.
Health Insurance
Employees may choose from 3-health insurance plans and either single or family coverage. Insurance Rates (Monthly) - Effective: July 1, 2023 - June 30, 2024
Plan 1: CMM $0 Deductible
Employee:Single - $120.40 / Family - $1,061.38
Employer: Single - $1,083.45 / Family - $2,476.55
Total Cost: Single - $1,203.85 / Family - $3,537.93
Plan 2: CMM $300 Deductible
Employee:Single - $0.92 / Family - $710.28
Employer: Single - $1,083.46 / Family - $2,476.54
Total Cost: Single - $1,084.38 / Family - $3,186.82
Plan 3: HDHP with HSA
Employee:Single - $0.00 / Family - $422.96
Employer: Single - $868.64 / Family - $2,129.83
Total Cost: Single - $868.64 / Family - $2,552.79
Blue Earth County contributes to a health savings account (HSA) when the employee elects the HDHP. Single coverage HSA contributions equal $1,500, and family coverage HSA contributions equal $3,000.
Life Insurance
Employees are provided with Term-Life Insurance at no cost to them:

• $20,000 term-life/$20,000 accidental death & dismemberment (AD&D)
• After ten (10) years of continuous employment with Blue Earth County, the policy will increase to $35,000 term-life/$35,000 accidental death & dismemberment (AD&D)

Retirement
The County and the employee contribute to the Public Employees Retirement Association (PERA) based on a percentage of the employee wage:
General/Coordinated Plan
Employee: 6.5%
Employer: 7.5%
Voluntary Benefits Available

• Dental Insurance
• Vision Insurance
• Nice Healthcare
• Long-Term Disability
• Flexible Spending Accounts (Medical and Dependent Care)
• Deferred Compensation (457b)
• Roth IRA
• 529 Educational Roth
• Supplemental Life
• AFLAC

01
The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Any information provided may be reviewed by the hiring manager. Any misstatements or falsification of information will eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?

• Yes
• No

02
Which of the following best describes your level of education?

• High School Diploma/GED
• Some College
• Associates
• Bachelors
• Masters or Higher
• None of the above

03
If applicable, list the field of study in which you have had two years of post-secondary education. If you do not have two years of post-secondary education degree, type N/A
04
Which of the following best describes the Human Resources, payroll, accounting, or booking employment experience?

• No experience
• Less than 1 year
• More than 1 year, but less than 5 years
• More than 5 years

05
Select the experience you have had in Human Resources, payroll, accounting, or bookkeeping? Please select all that apply.

• Human Resources
• Payroll
• Accounting
• Bookkeeping

06
Which of the following areas do you have experience in? Please select all that apply.

• Recruitment and onboarding
• Reconciling accounts (i.e. checking for errors, balancing, verifying information with original source, etc.)
• Creating and maintaining files (paper and electronic)
• Preparing and generating reports and correspondence
• Data entry, creating and maintaining databases
• Accounts payable
• None of the Above

07
Which of the following best describes how frequently you interact with customers in your current or most recent role?

• Hourly
• Multiple times a day
• Once a day
• Multiple times a week
• Once a week
• None of the above

08
Please select the software that you are PROFICIENT in using. Please select all that apply.

• Microsoft Office Word
• Microsoft Office Excel
• Microsoft Office Outlook
• HR Information and/or payroll systems
• None of the above

09
Which of the following best describes your computer experience/ability:

• No experience
• Basic - email, data entry, creating letters, memos, formats, envelopes and labels
• Intermediate - mail merges, graphics, import/export info, tables, create templates
• Advanced - letters, reports, spreadsheets, power point, troubleshooting, communications/collaboration tools

10
Please list the languages other, than English, that you are able to understand and speak. (Please select all that apply.)

• Spanish
• Somali
• Chinese
• Sudanese
• Arabic
• Other
• None of the above - I do not speak or understand any languages other than English.

11
Why are you interested in this position with Blue Earth County?
12
OTHER QUALIFICATIONS: Describe any other special training you've completed or skills and experience you currently possess that you feel would make you the best-qualified person for this position.
Required Question